HR Assistant Jobs in California

Job Title: Human Resources Assistant Company: Irvine Company Location: Irvine, CA Description: ESSENTIAL JOB FUNCTIONS:Administration Duties:• Handles telephone calls and supports receptionist.• Assist employees with basic HR questions• Coordinate HRGs calendars, including scheduling exit interviews• Maintain employee files• Send out IAC HR communications on behalf of the HRGs and HR Department• Prepare all Corporate New Hire On-Boarding documents including the set-up of the new hire with IT and Office Services• Complete all HRG expenses reports, research and code all invoices for approval and maintain the HR Department budget• Completes employment verification letters• Follow-up with employees to receive signed PIPsI-9 SME: • Maintain I-9 files• Data entry of I-9 documents that expire for Innovation Campus• Generate monthly report of I-9 expiring documents for Innovation Campus• Coordinate work authorization expiration (letters, tracking, updating I-9 documents, meeting with associates to obtain and verify updated documents, and completing new I-9’s) for Innovation Campus • Maintain ER Database and follow-up with managers on receipt of signed Performance Improvement Plans (PIPs)• Maintain knowledge of Immigration Law changes and updatesData Entry/Reporting:• Input all exit interviews for IAC into database• Input all PIPs for the 2 HRG portfolios into the ER database• Generate monthly Org Charts and headcounts• Open all VE requisitions approved by Sr. HR Analyst• Process all incoming ITRs and submit approved ITRs to Staffing• PDS Reporting and follow-ups, including initial appraisals and outstanding reviewsMARGINAL JOB FUNCTIONS:? Back-up for HR Admin; Receptionist; HR Specialist? Administer the Compensated Apartment and Rent Discount programs ? Assist with the Talent Review annual process by updating profiles, follow-up for additional employee information, creating notebooks, etc.

Job Title: HR Assistant Company: Youth Policy Institute Location: Los Angeles, CA Description: JOB SUMMARY As a Human Resources Assistant , the role is essentially to facilitate all aspects of employee information, help maintain accurate records, coordinate recruiting procedures, process resumes, offer letters, coordinate interview schedules, and help conduct reference and background checks. PRIMARY RESPONSIBILITIES Coordinate scheduling all new hires to be on-boarded one week in advance, for all programs. Must be diligent with following-up with all prospective new hires and rehires. Perform weekly Employee On-boarding sessions. Prepare all New Hires/Rehire offer letters one week in advance. Take employees’ picture during On-boarding and create badges for all new hires and/or rehires. Daily processing of employee files (manual and electronic). Input and ensures timely transmission of accurate data to include new hires, terminations, and daily import within our ADP/HRIS system. Reviews forms for appropriate required information, format and approval signatures. Submit all requests for termination or lay-offs to the Human Resources Manager before making any changes. Data enter pay rate information, status changes, and performance evaluations. May assist in the investigation of questions or discrepancies regarding changes ( pay rate/salary, job title, benefit deductions) processed into the ADP system Receives and responds to mail and telephone inquiries regarding particular employee employment status, earnings, etc. Assist in coordinating employee records activities. Performs employee file duties as necessary (daily/weekly filing) Submit Tasks Completion Checklist to Human Resources Monthly Employee files audit. Maintain neat and orderly records. Pull files or particular file contents as requested by other Human Resources personnel Prompt processing of Unemployment Insurance (completed within 10-days) claims. Establishes, monitors, and maintains personnel files according to federal and state compliance guidelines. Interface with Benefits, Accounting, and IT department when necessary to an employee’s file. Daily updating of HR Excel spread sheet template. Run reports as needed from ADP/HRIS systems. Education, employment and reference verifications for all potential new hires. RECEPTION COVERAGE: This role will share reception coverage in the corporate office when the Receptionist is on lunch, breaks and out of the office. SPECIAL PROJECTS: ? Involvement in the HR Audit process Large employee On-boarding sessions Special employee mailing notifications Updating/Maintaining & facilitating Benefits presentation SCHEDULE: Monday through Friday 9:00 a.m.– 6:00 p.m., however some evenings and/or weekends will be required. PHYSICAL DEMANDS: • Endure various physical movements throughout the work areas. • Must be able to sit at a desk for up to 8-hours; well-paced mobility frequently required. • Work environment – Human Resources Office. Job involves working under variable temperature conditions and noise levels in in-door settings, and/or fumes, odor, and dust. Benefits We offer a competitive benefits package to include medical, dental, vacation, 403(b) holiday pay and a great working environment. EOE **No agency phone calls or emails, please.**

Job Title: Human Resources Assistant Company: OfficeTeam Location: Concord, CA Description: Environmental Consulting company is in need of a Human Resources Assistant to set up a new filing system for the National HR Director. Must be very organized and have had previous experience setting up office filing systems. Will also be working in Word to type up labels. Ideal candidate will thrive in a position that requires minimal direction and supervision.All applicants applying for U.S. job openings must be authorized to work in the United States. All applicants applying for Canadian job openings must be authorized to work in Canada.

Job Title: Part time Accounting assistant/H/R clerk Company: Location: Ventura, CA Description: HR clerk and Accounting assistant needed for growing company in Newbury Park. Prior HR experience required. Must have MS Word, Excel, Outlook and Quick Book skills. Duties will include answering phones, payroll, benefits management, conducting meetings with employees when needed, new hire orientation and exit interviews. Must be detail oriented and able to mulit-task. Please email resume to Register to View -fpd.com or fax to Register to View .

Job Title: Human Resources Administrative Assistant Company: Red Bull North America, Inc. Location: Santa Monica, CA Description: JOB TITLE: Human Resources Administrative Assistant

Job Title: Hr Assistant Company: Company Confidential Location: Los Angeles, CA Description: Reputable corporation based in East Los Angeles is actively interviewing for a qualified Hr Assistant with a demonstrated track record in providing HR support to an HR Mgr or VP of HR. Candidate selected will be partnering with HR Manager to improve programs for the firm and assist with senior level HR responsibilities such as new hire orientation, processing of new hire HR paperwork, acting as a back up to the Payroll Specialist, responding to HR inquiries, and performing administrative HR support duties. Further details will be discussed during an in person interview, for immediate consideration, please forward your resume through a MICROSOFT WORD DOCUMENT to Gladys Beltran and contact Gladys at the Los Angeles/Act-1 office. Thanks.

Job Title: PT Temporary Recruiting Assistant (2 - 3 months) Company: Location: San Diego, CA Description: The Provide Commerce Recruitment team is seeking a motivated, detail-oriented individual with excellent communication skills to fill the role of Recruiting Assistant. You will be responsible for assisting the Recruitment team with high-volume seasonal customer service recruitment during our upcoming peak holiday season. Duties and Responsibilities: ? Assist with coordination of pre-season recruitment events and assembling recruiting materials ? Assist with flow of applicants by posting job opportunities ? Conduct high volume phone screens and schedule qualified candidates for interviews ? Attend job fairs and represent company and job opportunities as needed ? Assist with reviewing interview/ test results and preparing season end reports as needed ? Assist with season end filing and data entry of candidate information Qualifications: ? Experience/interest in HR and recruiting ? Strong attention to detail ? Extensive multi-tasking skills ? Excellent oral and written communication skills ? Ability to develop and maintain strong working relationships ? Ability to think and work at a process and procedural level ? Proficient in Microsoft Word and Excel About Provide Commerce Inc.: Headquartered in San Diego, Provide Commerce is a leading online provider of high quality gifts backed by superior customer service. From fresh flowers, chocolates and sweets to jewelry, accessories and other unique gifts, our brands offer a variety of great gifts for anyone?s budget. Our proprietary technology has led to rapid growth and profitability over the past 10 years and has helped strengthen all of our brands in the process. Best known for ProFlowers, our portfolio of brands also includes RedEnvelope, Cherry Moon Farms, and Shari?s Berries. Our entrepreneurial culture values teamwork, collaboration, high quality products and services, continual innovation, and an unwavering commitment to our people, all of which translate into our drive to delight our customers and convert them to lifetime advocates. Provide Commerce is a wholly owned subsidiary of Liberty Media Interactive (NASDAQ: LINTA). Provide Commerce was recently awarded the 2009 San Diego SHRM ?Workplace Excellence? Award for mid size companies. In addition we were also rated #1 mid-sized company to work for in San Diego by San Diego Magazine (2006) and rated as one of California?s Best Places to Work by the Employers Group (2007). Click here to apply.

Job Title: Administrative Assistant/ HR Company: Location: San Diego, CA Description: Administrative Assistant/ HR Essential Duties & Responsibilities: ? Maintain calendars and schedule appointments. ? Compose and prepare confidential documents and correspondence. Acts with discretion and confidentiality in handling sensitive material. ? Arrange events, meetings, catering, and information/ invitations regarding the event/ meetings. ? Arrange travel plans and itineraries both domestic and international. Prepare documents for travel related meetings. ? Perform a variety of clerical duties, such as ordering supplies, copying and faxing documents, preparing check requests, expense reports, and opening and distributing incoming mail. ? Prepare backlog and billing reports weekly. Also prepare additional reports on a requested basis. ? Supervise receptionist, set and measure performance expectations for receptionist. ? Provides back-up to the receptionist role by performing duties during daily breaks and lunch break. ? Manage Training Database Process & System. ? Provide HR support where necessary in administering programs for employees or HR team members. ? Process payroll and provide back-up to Payroll Administrator. ** For Immediate Consideration Email Your Resume to Register to View ** QualStaff Resources is a San Diego owned and managed staffing firm. We specialize in the areas of Accounting, Finance, Office Administration and Engineering & IT. At QualStaff, our commitment every day is to deliver the highest quality service to both our applicants and our clients. Our clients look to us to locate top talent for their open positions. We seek skilled, motivated people who are committed to excellence. We strive to treat our applicants as professional associates that work in partnership with us in finding the best job possible.

Job Title: Human Resources Assistant - San Diego Company: SAIC Location: San Diego, CA Description: Human Resources Assistant - San Diego Full Time    Temporary posted 3/9/2010   Job Category HRS - Human Resources Req ID 168985 Able to obtain security clearance? Other Clearance Currently possess security clearance? None Location San Diego, CA   % Travel 0 Relocation No Requirements The Homeland Protection and Preparedness Business Unit of SAIC, is seeking a dynamic Human Resources Assistant to work at the Department of the Navy, External Recruitment branch in the Human Resources Service Center East in Portsmouth, VA for the Homeland Protection and Preparedness Business Unit, supporting this military government customer. THIS IS A TEMPORARY POSITION FOR A PERIOD OF APPROXIMATELY 6-8 WEEKS. Job Description: The HR Assistant will provide day to day HR services to assist with the recruitment, evaluation, interviewing and hiring of future civilian law enforcement employees while adhering to the government hiring processes as instructed by the HR onsite supervisor, review certification lists, aid in the selection, scheduling, and proctoring of applicants during the testing required for the program. This includes BMI, PAT, MMPI testing, drug testing, background checks, Lautenberg Amendment checks and occupational physicals. Assist the HR Specialist in the preparation of periodic reports as required, to maintain a status of applicants, their testing and progress towards hire. Support HRSC-East in all HR matters pertaining to this initiative, as well as attending meetings occasionally. Participate in periodic teleconferences to discuss issues pertaining to the program. Assist the HR Specialist in supporting local recruiting efforts in consultation with the customer, and other duties as assigned. Education/Experience required: High School Diploma with a minimum of 5 years related experience in HR and/or Administrative experience required. A working knowledge and skill in applying a wide range of personnel staffing theories, concepts, practices, laws, policies, rules, regulations, precedents and procedures to perform a variety of difficult and complex assignments regarding external recruitment, competitive examining and special hiring authorities is preferred. Must have efficient knowledge the Microsoft Office software package and possess excellent written and oral communication skills. *Due to Federal contract regulations, U.S. citizenship is required. Working conditions: Local travel related to the recruitment of applicants may be required. SAIC is a FORTUNE 500 scientific, engineering and technology applications company that uses its deep domain knowledge to solve problems of vital importance to the nation and the world, in national security, energy and the environment, critical infrastructure, and health. The company’s approximately 45,000 employees serve customers in the U.S. Department of Defense, the intelligence community, the U.S. Department of Homeland Security, other U.S. Government civil agencies and selected commercial markets. Headquartered in McLean, Va., SAIC had annual revenues of $10.1 billion for its fiscal year ended January 31, 2009. For more information, visit www.saic.com. SAIC: From Science to Solutions

Job Title: Executive Assistant/HR Coordinator (temporary) Company: Location: San Francisco, CA Description: Executive Assistant/HR Coordinator (temporary) The Melita Group is an HR professional services organization providing comprehensive HR and benefits consulting services to clients of all sizes. We work with clients to help them meet the dual objectives of maximizing employee satisfaction while minimizing the expense and time associated with effectively managing HR and benefits. Our client is seeking an Executive Assistant/HR Coordinator to work full time in their Sausalito, CA location. This is a temporary position with the potential to lead to regular full-time employment. Description Given our client?s commitment to delivering superior service, and the importance of delivering on that commitment, this is a critical position to the success of the organization. Essential Duties and Responsibilities of this position include, but are not limited to: Executive Assistant ?Handles confidential company and Board of Directors communications. ?Plans and coordinates all companywide meetings and special events. ?Arranges corporate travel for the Executive Team; flight, rental car, overnight accommodations. ?Performs a variety of administrative duties including preparing correspondence, updating reports and spreadsheets, and filing, performs data entry functions, copies, scans and faxes documents. ?Conducts industry and market research for executive projects ?Attends meetings and takes thorough notes. ?Prepares Board of Director meeting materials, takes, distributes and retains meeting Minutes. ?Provide additional administrative support to senior management as necessary. HR Coordinator ?Oversees the work of external HR support in development and implementation of HR policies and procedures which improve the overall operation and effectiveness of the corporation. ?Serves as a liaison between HR management and employee benefits consultants. ?Enrolls employees into company-sponsored benefit plans. ?Facilitates new hire orientations and employee terminations. ?Maintains and treats as confidential all employee personnel files, payroll records, training records, medical records, and all other pertinent documents and data as necessary. Office Manager ?Acts as liaison with property manager and janitorial services to ensure all property related office needs are met and procured within a timely manner and that office is clean and applicably stocked as needed. ?Create and implement business supply order process with a focus on maintaining cost and enabling staff members to be self-sufficient. ?Manage office relocation including location identification, front and back end lease negotiation, organizational logistics, mover procurement, IT management, overall organization, professional communication and time-line management. ?With Executive review and approval, create professional processes for various procedures within the office and company. ?Serve as the key point of contact for clients, vendors, and employees related to corporate administration. ?Maintain and manage daily operations of the office to ensure all operations run smoothly as needed. Knowledge, Skills and Experience: ?Bachelor?s Degree or equivalent years of on the job experience. ?Minimum of 5 years previous Executive Administrative experience including strong interpersonal skills in interacting with management, co-workers, and customers. ?Previous experience working in HR desirable. ?Must be technologically savvy, with knowledge of Microsoft Office Suite and proficient with internet use and Windows based personal computers. ?Excellent writing, editing and oral communication skills. Ability to interpret and carry out a variety of instructions furnished in written, oral, diagram or schedule form; deal with problems involving several concrete variables. ?Ability to perform well under pressure and possess outstanding time management skills. ?Must be able to add, subtracts, multiply and divide all units of measure, using whole numbers, common fractions and decimals. Ability to compute rate, ratio and percent and to draw and interpret bar graphs. ?Ability to read manuals and reports, workplace rules and procedures; speak with poise and confidence, using correct English. ?Valid Driver?s License (some driving may be required) EOE Employer To apply: http://www.melitagroup.com/careers.html