Webber - Project Administrator - Infrastructure Management

About us: Founded in 1963, Webber is a leading construction company that specializes in heavy civil, waterworks, energy and infrastructure management and is dedicated to safely providing intelligent solutions to its clients and community.Webber is headquartered in Houston, Texas, with offices and projects in the United States and Canada. Webber supports a wide range of project models to meet client needs, including traditional design bid build, design build, alternative delivery models and public private partnership (P3) solutions. Webber also has an in-house engineering services department to help optimize building efficiency and quality while solving complex project challenges using field experience, innovative construction methods and BIM technology. As a subsidiary of Ferrovial, Webber has access to a global network of skilled engineers, best-in-class technology and vast resources. Job Description:

Join Our Team as a Project Administrator and Start Your Career with Webber

Are you wanting to get your foot in the door at a fast-growing Company? Webber, an industry leader in construction and infrastructure, is seeking a dynamic Project Administrator to join our team.

Your Role: Driving excellence through technical expertise and innovation

The Project Administrator is responsible for on-site administrative tasks to support the project team.

What You Will Do:

• Responsible for new hire process to include new hire paperwork, payroll set up; benefit enrollment maintenance and on-boarding. Coordinate and conduct new employee orientation, ensuring all necessary new hire paperwork is accurate and completed. Responsible for new hire data entry while creating and maintaining all necessary employee records
• Process all employee actions to include transfers, vacations, promotions, merit, bonus, pay adjustments and terminations. Ensure that all necessary documents are received and approved.
• Responsible for the efficient administration of the project by answering telephone calls, greeting visitors and distributing mail. Responds and delegates requests for information.
• Schedules and coordinates meetings, conferences and travel as requested.
• Prepares monthly reports in a timely, accurate manner including but not limited to client required reports, overtime, payroll and SAP reports and work
• Responsible for keying payroll hours and work activities for project employees in a timely and order activity reports.
• Maintain confidential employee files and other project filing including training and license records and vendor insurance certifications.
• Responsible for purchasing supplies, maintaining equipment, rental and vendor contracts, 3rd claims, client deliverable, and Adopt a Highway
• Responsible for the administration of the projects accounts payable and receivable including reconciliation, verification, and distribution.
• Assist in the administration of fleet management system including data entry and invoice review
• Answers the hot phone and manages all inquiries including recording and tracking of all inquiries to ensure all requests are responded to within contract requirements. Dispatch employees to accidents, repairs or other concerns of client or public.

Who You Are: A Profile of Success

• HS Diploma or GED (Required)
• Minimum 3 to 5 years experience in office administration / customer relations (Required)
• Excellent knowledge of MS Office, including Word, Excel, Power Point and Outlook (Required)
• Drivers License with good driving record (Required).
• Great communication and interpersonal skills.
• Ability to identify inefficient practices and develop best practice solutions.
• SAP experience strongly preferred
• Ability to work flexibly and willingness to work extensively to meet business needs
• High level of attention to detail, initiative, problem solving, personal organizational and leadership skills.
• Strong organizational, administrative, interpersonal, verbal and written communication skills
• Requires minimum supervision.
• Works well with ambiguity.
• Strong strategic thinking.
• Ability to multi-task and work in a fast-paced environment

What You'll Love: The Webber Advantage

• Competitive compensation and bonus potential
• Comprehensive benefits and a commitment to equal employment opportunities.
• 401k match up to 6%
• Learning and development programs and education reimbursement
• Opportunities for professional growth in a company that values innovation and sustainability.
• A collaborative culture that values each member of our team.

Ready to Seize the Challenge and Move the World Together?

At Webber, we are not just building infrastructure; we are building careers. If you are eager to contribute to a company that is shaping the world on the move, we want to hear from you. Apply now and take the first step towards a fulfilling career where you can truly make a difference.

Webber and its companies (e.g. Webber, LLC, Webber Waterworks, LLC, Webber Infrastructure Management, Inc., Ferrovial Webber Energy, LLC) provides equal employment opportunities to all applicants and employees without regard to race, color, religion, sex, gender, national origin, age, disability, or status as a Vietnam Era or special disabled veteran in accordance with applicable federal and state laws. Webber complies with applicable local, state and federal laws governing nondiscrimination in employment at each location the Company operates. This policy applies to all terms and conditions of employment, including, but not limited to: hiring, placement, promotion, termination, leaves of absence, compensation, and training.

The Statements herein are intended to describe the general nature and levels of work performed by employees, but are not a complete list of responsibilities, duties and skills required of personnel so classified. Furthermore, they do not establish a contract for employment and are subject to change at the discretion of the employer.