HR Coordinator

Job Location: Corporate Headquarters - Gary, IN
Position Type: Full Time
Education Level: 2 Year Degree
Travel Percentage: None
Job Shift: Day
Job Category: Human Resources

Description

JOB TITLE: Human Resources Coordinator

JOB SUMMARY: The Human Resources Coordinator supports the Human Resources Department in a wide range of Human Resources related functions, including recruitment, onboarding, employee relations, compliance, and administrative tasks. This role serves as a key point of contact for employees and plays a vital role in ensuring smooth Human Resource operations and a positive work culture.

DUTIES AND RESPONSIBILITIES:

• Assist in recruitment efforts, including posting job openings, screening resumes, scheduling interviews, and coordinating background checks.
• Coordinate onboarding and offboarding processes, ensuring all documentation and systems access are properly managed.
• Maintain and update employee records in the HRIS system, ensuring data accuracy and confidentiality.
• Support benefits administration, including enrollment, changes, and employee inquiries.
• Help organize and facilitate training sessions and employee engagement activities.
• Ensure compliance with federal, state, and local employment laws and regulations.
• Assist with payroll processing by verifying timesheets and resolving discrepancies.
• Schedule staff meetings and act as secretary/recorder.
• Respond to employee questions and direct them to appropriate resources when necessary.
• Provide administrative support such as filing, document preparation, and meeting coordination.
• Serve as an HR receptionist, greet visitors, answer telephone calls, and routes inquiries.
• Coordinates and handles routine purchasing duties related to ordering, receipts of material distribution, and submitting documents for payment.
• Maintain clinical and management credentials for NP, OIG, and IACP records in accordance with assigned service programs.

SUPERVISED BY: Hired, supervised and evaluated by the Chief Human Resources Officer.

EMPLOYEES SUPERVISED: None applicable.

Qualifications

PREFERRED QUALIFICATIONS:

• Knowledge of HR functions and procedures.
• Familiarity with HRIS systems (e.g., Workday, ADP, Paycom) is a plus.
• Strong organizational and time management skills.
• Excellent interpersonal and communication skills.
• High level of confidentiality and integrity.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).

MINIMUM QUALIFICATIONS:

• Education - associate or bachelor’s degree in human resources, business administration, or related field.
• Experience - A minimum of 1-3 years of experience in an HR role.

TYPICAL PHYSICAL DEMANDS:

• Occasional standing, walking, lifting, reaching, kneeling, bending, stooping, pushing and pulling.
• Occasional lifting and/or moving up to 25 pounds.
• Frequent sitting.
• Manual dexterity.
• Good reading eyesight and vision for close work.
• Ability to communicate by speaking and hearing in person or on the phone.