HR Assistant/Receptionist

Job Overview of HR Assistant/Receptionist:

The HR Assistant/Receptionist will support the Human Resource Department by performing a wide range of administrative and professional duties including front desk receptionist duties, greeting visitors, answering incoming calls, sorting incoming mail, stamping outgoing mail, posting invoices, processing FedEx billing, ordering supplies, assisting with gathering equipment from terminated staff and other projects as assigned.

Schedule of HR Assistant/Receptionist: 9:00 AM – 5:00 PM (Monday - Friday 35 hours per week). This position will accrue 4weeks of vacation. Must be flexible to work 8AM – 4PM shift on occasion.

Essential Functions of HR Assistant/Receptionist:

• Serve as the first point of contact by greeting visitors, answering calls, and maintaining a professional reception area
• Provide high-quality customer service, including managing sensitive interactions with families and children
• Support daily administrative operations by managing mail, supply orders, and inventory for the administrative and HR offices
• Process invoices, FedEx shipments, and floral arrangement requests accurately and on time
• Maintain up-to-date agency organizational charts, phone directories, and filing systems
• Track agency-issued devices in the HRIS system and ensure collection upon employee separation
• Assist with special projects and contribute to the agency’s overall goals and values
• Ability to adhere to our organization’s core values and commitments
• Other duties as assigned.

Essential Qualifications of HR Assistant/Receptionist:

• Associate’s degree with at least 2 years of related experience, or High School Diploma with a minimum of 4 years of relevant experience
• Previous experience as an HR Assistant, with some receptionist or front desk responsibilities preferred
• Strong customer service skills with the ability to interact professionally and empathetically with staff, families, and visitors
• Excellent verbal and written communication skills, with proficiency in Microsoft Word
• Solid problem-solving skills with the ability to analyze issues and develop effective solutions
• Proven ability to work collaboratively with staff at all levels of the organization
• Comfortable using technology, including accessing agency programs through the ADP mobile app or other digital platforms

Physical/Travel Requirements of HR Assistant/Receptionist:

• Must have ability to reach, walk, sit, climb stairs, bend, lift 20lbs and have visual acuity (with correction as needed), and auditory acuity (with correction as needed).
• Valid driver’s license is preferred.

Benefits of HR Assistant/Receptionist:

• Generous PTO, 4 weeks of vacation, floating holidays, holidays, personal and sick time
• Health Insurance
• Dental Insurance
• Vision Benefits
• 401(k) Employer Contributions
• Tuition Reimbursement
• Aflac Benefits
• Flex Spending Accounts
• Employer Paid STD, LTD and Life Insurance
• Professional Development

Disclaimer

Nothing in this job description restricts Andrus’ right to modify the duties/responsibilities of this job at any time, with or without advanced notice.

EEO Statement

Andrus is an equal opportunity employer.