Receptionist/HR Assistant

Summary Responsible for maintaining the reception and mail areas, greeting customers, answering and distributing incoming calls, and general administrative duties that support the Human Resources department.

Essential Duties and Responsibilities

• Answer and distribute all incoming calls in a timely and courteous fashion and in accordance with company policies.
• Greet customers, vendors, applicants and any other visitors, and announce their arrival to the appropriate person/people.
• Maintain the reception and mail areas in a neat and orderly fashion.
• Manage day-to-day operations of the mail center (ensure correct postage on outgoing mail, sort incoming mail, distribute incoming mail, collect money for personal postage, etc.).
• Prepare overnight package to be sent to our corporate office.
• Maintain office supply orders.
• Process Invoices
• Assemble binders for orientation and education classes as needed.
• Prepares benefit enrollment meeting packet for new hires
• Assist in the recruiting process including setting up interviews, background checks and scheduling pre-employment screenings
• Assists in employee relations support activities and event planning and coordination.
• Provide customer service to employees and guests.
• Filing, sorting and data entry for other members of Human Resources.
• Run/create HR reports in HRIS system for team
• Create and post birthday list.
• Create and mail employee birthday cards.
• Create and post employee anniversaries
• Other duties and projects as assigned

Qualifications

Qualifications To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education and/or Experience: High School diploma or equivalent. 1+ year experience using multi-line system. Must be proficient in Microsoft Office Suite (Word, Excel and PowerPoint)

Language Skills: Ability to speak, read and write English. Strong verbal communication skills and ability to interact with many different personality types

Other Qualifications: 2+ years of Microsoft Word and Excel experience. Ability to organize, prioritize and execute a variety of projects with little supervision.

Physical Demands The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Use the drop down boxes to select the appropriate response to each area.

Continuous/C = 67-100%, Frequent/F = 33-66%, Occasional/O = 33%, None/N

• Sits 7 hours
• Stands 1 hours
• Walks 0 hours
• Drives 0

Employee Lifts and/or Carries: type amount of weight in each area

Maximum: 50 (lbs) Frequently: 10 (lbs) Occasionally: 20 (lbs)

Employee uses Hands for repetitive activities:

• Simple Grasping: Right, Frequent Left, Frequent
• Pushing/Pulling: Right, Occasional Left, Occasional
• Fine Manipulation: Right, Constant Left, Constant

Employee uses Feet for repetitive activities:

• Right: Occasional Left: Occasional

Employee is required to perform these activities:

• Bending At Waist: Frequent
• Squatting: Frequent
• Climbing Ladders, Stairs: Occasional
• Kneeling On Ground: Occasional
• Reaching Above Shoulder: Occasional

Work Environment The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job (ie; heat/cold, dust/dampness, height; chemical; noise) PPE requirements are included. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Typical eight (8) hour work day. Schedule is 8:00 a.m. to 5:00 p.m. Monday - Friday

Competencies

To perform the job successfully, an individual should demonstrate the following competencies:

Teamwork: Balances team and individual responsibilities; Exhibits objectivity and openness to others' views; Gives and welcomes feedback; Contributes to building a positive team spirit; Puts success of team above own interests; Supports everyone's efforts to succeed.

Motivation: Measures self against standard of excellence.

Quality: Demonstrates accuracy and thoroughness; Applies feedback to improve performance; Monitors own work to ensure quality.

Attendance/Punctuality: Is consistently at work and on time.

Dependability: Takes responsibility for own actions.