Human Resources Assistant

Join a team that supports the people who serve our community!

The City of Arkansas City is seeking a detail-oriented, professional, and people-focused Human Resources Assistant to support daily HR operations and help ensure a positive employee experience across all City departments. This role is ideal for someone who enjoys collaboration and working behind the scenes to keep an organization running smoothly.

At the City of Arkansas City, we offer an outstanding benefits package that includes health and dental coverage, KPERS retirement benefits, paid time off, holidays, and opportunities for growth and development. Please see sections of the Human Resources Assistant job description below: HR Administrative & Transactional Support

1. Coordinates administrative components of recruitment, including posting positions, scheduling interviews, maintaining applicant files, and preparing new-hire packets.
2. Processes onboarding and separation paperwork, including benefits enrollment forms, personnel action forms, and system updates.
3. Maintains personnel files and Human Resources records in accordance with retention schedules and confidentiality requirements.
4. Assists with benefits administration by preparing forms, responding to routine questions, and coordinating with vendors.
5. Supports DOT compliance administration under established procedures.

Records, Compliance & Documentation

1. Ensures Human Resources records are accurate, complete, and securely maintained.
2. Assists with tracking required notices, acknowledgements, and employee documentation.
3. Supports workers compensation and safety programs through documentation and reporting assistance.
4. Protects confidential employee and organizational information at all times.

Reporting & Office Support

1. Performs data entry and prepares routine reports and spreadsheets.
2. Assists with preparation of correspondence, memoranda, and internal communications.
3. Schedules meetings, prepares agendas, and records minutes as assigned.
4. Orders office supplies and maintains HR office organization and readiness.

Professional Conduct & Organizational Values

1. Demonstrates professionalism, confidentiality, and respectful customer service.
2. Works collaboratively with employees, departments, and the public.
3. Attends required training and performs other duties as assigned.

Position Requirements and Qualifications: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Position Requirements:

1. High school diploma or equivalent.
2. Two-year degree or vocational coursework in Human Resources Management, Business Administration, Public Administration, or related field.
3. Two years of administrative or office support experience.
4. Any combination of the above as determined appropriate by the employer.

Preferred Qualifications:

1. Associates or bachelors degree in Human Resources Management, Business Administration, or Public Administration.
2. Experience in public-sector or municipal Human Resources.
3. Working knowledge of employment laws and Human Resources compliance practices.

Certifications / Licenses:

1. Valid drivers license with a safe driving record as determined by the employer.
2. Notary Public or ability to obtain.

Skills/Knowledge/Abilities: Core HR Competencies (Judgment, Communication, Professionalism)

1. Effective written and verbal communication skills.
2. Ability to communicate in a professional, calm and courteous manner with the general public and employees.
3. Problem-solving and critical-thinking skills.

Prioritization, Independence & Work Management

1. Excellent time management skills and ability to multi-task and prioritize work.
2. Ability to follow established procedures and maintain confidentiality.
3. Ability to manage multiple tasks with minimal supervision.
4. Ability to work independently.
5. Strong attention to detail and accuracy.

Technical & Digital Skills

1. Strong math, spelling, and computer abilities.
2. Proficiency in Microsoft Office applications.

Foundational Administrative Knowledge

1. Working knowledge of modern office practices and procedures.

Must successfully pass a background check, drug screen, physical exam and essential functions test. Normal Work Hours: 8:00 a.m.-5:00 p.m., Mon.-Fri. Application Deadline: Open until filled
All applicants must be legally eligible to work in the United States and proof of eligibility must be provided if selected for hire. The City of Arkansas City is an equal opportunity employer and does not discriminate on the basis of any status protected by federal, state, or local law. All employment decisions are made without regard to protected status and are based on merit, qualifications, and business necessity.

Applicants with disabilities who require assistance in the hiring process should email the Human Resources Division at ... or call ... for more information.