HR Assistant

PRIMARY FUNCTIONS: The Human Resource Assistant will perform administrative tasks and services to support effective and efficient operations of the organizations human resource department.

Demonstrates a sincere dedication and loyalty to the philosophy and mission of Neighborhood Health.

DUTIES/ RESPONSIBILITIES: (Essential Functions: Duties and responsibilities noted with bullets are considered to be the essential functions of the job)

• Maintains accurate and up-to-date human resource files, records, and documentation.
• Answers frequently asked questions from applicants, employees and supervisors relative to standard policies, benefits, hiring processes, etc.; refers more complex questions to appropriate senior-level HR staff or management.
• Maintains the integrity and confidentiality of human resource files and records.
• Performs periodic audits of HR files and records to ensure that all required documents are collected and filed appropriately.
• Ensures compliance with the requirements from government agencies, grants and other organizations are followed in the gathering, recording and filing of documents
• Provides clerical support to the HR department.
• Coordinates interviews.
• Acts as a liaison between the organization and external benefits providers and vendors, which may include health, disability, and retirement plan providers.
• Coordinates onboarding with department managers.
• Conducts or assists with new hire orientation.
• Assists with planning and execution of special events such as benefits enrollment, organization-wide meetings, employee recognition events and holiday parties.
• Performs other duties as assigned.

OTHER DUTIES:

• Prepare and maintain special internal and external reports as requested by Supervisor and/or Department Head.
• Assist with developing, coordinating and recommending changes for the improvement of workflow in the program or section area.
• May be assigned to various project roles to advance the development of the department and support ad hoc needs.
• Able to work under minimal supervision.
• Employee will be asked to perform additional duties and take on other responsibilities.

QUALIFICATION/EDUCATION and/or EXPERIENCE REQUIREMENTS:

• Bachelor's degree, one or two years of experience in an HR setting preferred.
• Excellent verbal and written communication skills.
• Excellent interpersonal skills with the ability to manage sensitive and confidential situations with tact, professionalism, and diplomacy.
• Experience working in a diverse organization.
• Excellent organizational skills and attention to detail.
• Experience with ADP Workforce Now preferred.
• Proficient with Microsoft Office Suite or related software.
• Proficient with or the ability to quickly learn human resource information system (HRIS), and similar applications.
• Ability to work in a fast paced and changing environment.

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