Administrative Assistant-HR and Finance

Job DetailsJob Location: National Center on Institutions and Alternatives Inc - Baltimore, MD 21244Position Type: Full TimeEducation Level: High School/GEDSalary Range: $24.00 - $26.44 HourlyTravel Percentage: NoneJob Shift: DayJob Category: Admin - ClericalAdministrative Assistant, Human Resources & Finance

Baltimore, MD | Full-Time

Join a Mission That Matters

At the NCIA, we believe people are at the heart of meaningful change—and strong systems help them thrive. We’re looking for a collaborative, detail-loving Administrative Assistant for Human Resources & Finance who is excited to support both people-focused and operational work in a mission-driven nonprofit environment.

If you enjoy being the connector, the organizer, and the calm force that keeps things moving—this role is for you.

What You’ll Do

You’ll play a vital behind-the-scenes role supporting our HR and Finance teams so they can focus on advancing our mission.

Support Our People (Human Resources)

Assist with recruitment by posting jobs, scheduling interviews, and welcoming new staff during onboarding

Maintain confidential employee records with care and integrity

Coordinate interviews, meetings, and HR-related activities

Serve as a friendly point of contact for internal and external HR inquiries

Support Our Operations (Finance)

Help prepare and organize financial documents and reports

Assist with payroll preparation by collecting and verifying employee information and timesheets

Maintain accurate records for financial transactions and department databases

Manage office supplies and resources for HR and Finance teams

Be a Collaborative Partner

Prepare correspondence, presentations, and reports

Support special projects and cross-team initiatives

Help implement internal policies and procedures

Ensure compliance with organizational policies and applicable laws

Bring ideas, curiosity, and problem-solving skills to a supportive team environment

QualificationsWhat We’re Looking For

We welcome candidates who bring diverse experiences and perspectives. If you meet most—though not necessarily all—of the qualifications below, we encourage you to apply.

Education

High school diploma or equivalent required

Associate degree or higher in Business Administration, Human Resources, Finance, or a related field preferred

Experience

At least 2 years of administrative experience, ideally in HR, finance, or a nonprofit setting

Experience handling confidential information with discretion

Familiarity with financial documentation and basic accounting practices

Skills & Strengths

Strong organizational skills and attention to detail

Clear, professional, and kind written and verbal communication

Proficiency in Microsoft Office (Word, Excel, PowerPoint); HR or finance systems a plus

Ability to manage multiple priorities with flexibility

Independent and team-oriented work style

Commitment to equity, respect, and continuous learning

Why You’ll Love Working Here

Work that supports a meaningful mission and real-world impact

A collaborative, respectful, and inclusive workplace culture

Opportunities to grow skills across HR, finance, and nonprofit operations

Competitive compensation and benefits (details shared during the hiring process)

Why NCIA?

Because here, you matter. Your work shapes someone’s day — and often, their future. You’ll join a mission-driven team that celebrates progress, encourages creativity, and believes in the power of community and connection. NCIA is a nonprofit that empowers people through unconditional support, equity, and compassion. We believe in building stronger communities by helping individuals thrive. Make a meaningful impact in the lives of others while working in a supportive, mission-driven environment.

NCIA offers a strong and competitive benefits package, including:

• Health, dental & vision insurance

• Health Savings Account with employer contributions

• 403(b) retirement plan with employer match

NCIA is proud to be an equal opportunity employer and makes employment decisions based on merit. NCIA celebrates people from all walks of life and prohibits unlawful discrimination based on race, color, religious creed, sex, gender identity, marital or veteran status, age, national origin, ancestry, citizenship, physical or mental disability, medical condition, genetic information, or characteristics (or those of a family member), sexual orientation, pregnancy, or any other consideration made unlawful by federal, state, or local laws. All employment is decided based on qualifications, merit, and business needs.