HR and Executive Administrator

Title HR and Executive Administrator Description

POSITION SUMMARY:

Provides administrative and operational support to the Human Resources function and executive leadership, including board governance support, international coordination, and management of sensitive corporate documentation. Key competencies include exceptional organization, attention to detail, proactive problem-solving, and the ability to act as a gatekeeper for senior leadership.

ILLUSTRATIVE DUTIES:

1. Provide administrative assistance to assist in the achievement of work directly related to the Global Human Resources Team.
2. Coordinate international sensitive documents with MFS subsidiaries and affiliates by acting as a liaison between all international contacts.
3. CEO Admin Support.
4. Maintain Executive staff calendars, monthly meeting agendas, document meeting minutes, and global holiday calendar
5. Carry out any special projects in the Human Resources department as needed.
6. Act as a company travel administrator, scheduling domestic and international travel and transportation as needed.
7. Process passports, renewals, and visas.
8. Serve as liaison to legal counsel for NDA review and coordination; maintain organized NDA repository.
9. Coordinate company events, meetings, and catering.
10. Be responsible for the organization of international central files and records.
11. Maintain secure documentation systems and facilitate board-level communications and recordkeeping
12. Act as part of the corporate proof reading team.
13. Manages the Security Badge system and creates ID badges for new hires.
14. Responsible for maintaining and updating personnel files on a routine basis. Maintains organization charts and company lists related to current and past personnel.
15. Process employee tuition reimbursement and maintain corresponding records.

Position Requirements

MINIMUM REQUIREMENTS:

Requires a Bachelors degree in Human Resources, Business, or a related field. Prior experience working in Human Resources desired. Outstanding communications skills, good organizational skills, and coordination. Must be proficient in MS Word, Excel, and PowerPoint software applications. This position requires work schedule flexibility.

Relocation N/A Travel N/A Salary Range Salary About the Organization Master Fluid Solutions is a well-established, international chemical company in the metalworking industry, offering fully competitive benefits and a matching 401(k).

Master Fluid Solutionsa Great Place to Work
Follow the Golden Rule
Tell the truth
Support Innovation: we must innovate to thrive and survive
Make a commitmentkeep a commitment
Continuously Improve - plan, do, check, act (PDCA)
Outcome driven - not activity driven
Start with the end in mind
Creativity before capital

A Bright Future

Master Fluid Solutions is a transitioning organization that is experiencing a new chapter of growth on a world wide basis. We are a strong company that has aggressive goals and expectations to grow our company 100% over a five-year periodand we are well on our way to meeting those goals. The culture is entrepreneurial, responsive, adaptive, and fast moving.

A Proud History

Master Fluid Solutions was founded by Clyde A. Sluhan in 1951 not simply as a business for the sake of making profit but as a company dedicated to the improvement of manufacturing productivity to benefit mankind with a higher standard of living at an ever lower cost. He believed that he was put on the earth not to "pursue happiness", but to help others, and in the words of philosopher Leo Rosten, "to have it make some difference that (he) lived at all."

A Great Company

Our commitment to environmental responsibility and product stewardship is supported by extensive training of our associates, distributors, and end-users. We believe sound environmental practices that contribute to less waste, lower costs, and higher efficiency make good economic sense. We attract, retain, and develop Great People by fostering a culture that enhances creativity, continuous learning and improvement, teamwork, responsibility, and mutual trust.

This position is currently accepting applications.

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