Budget Coord and HR Rep

Posting Summary Logo:

Posting Number:
STA00272PO26

Job Family:
Administrative Support

Job Function:
Administrative Services

USC Market Title:
Administrative Coordinator

Link to USC Market Title:

Job Level:
P1 - Professional

Business Title (Internal Title):
Budget Coord and HR Rep

Campus:
Columbia

Work County:
Richland

College/Division:
College of Arts and Sciences

Department:
CAS School of Visual Art and Design

State Pay Range:
G07

USC Market Range:
MRD - $44,296 $54,263 $64,229

Anticipated Hiring Range:
$44,296 - $54,263

Location of Vacancy:

Part/Full Time:
Full Time

Hours per Week:
37.5

Work Schedule:

• Monday Friday, 8:30am 5:00pm
• Must be willing to work a flexible schedule to meet the needs of the department.

Basis :
12 months

Job Search Category:
Administrative

About USC About University of South Carolina:
From the Upstate to the Lowcountry, the University of South Carolina system is transforming the lives of South Carolinians through the impact of our eight institutions and 20 locations throughout the state. More than 50,000 students are enrolled at one of eight institutions, including the research campus in Columbia and comprehensive four-year universities in Aiken, Upstate and Beaufort. In addition, our Palmetto College campuses in Salkehatchie, Union, Lancaster and Sumter enable students to earn associate or bachelors degrees through a combination of in-person, online or blended learning. All of our system institutions place strong emphasis on service helping to build healthier, more educated communities in South Carolina and beyond.

Veterans' Preference Statement:
The University of South Carolina is committed to equal opportunity and proudly values the skills and experience military veterans bring to our workforce. Across South Carolina, we are making veterans a priority for employment and recognize their vital contributions to our state and our communities.

Benefits for FTE Positions The University of South Carolina (USC), through the State of SC and Public Employee Benefit Authority (PEBA), offers employees a valuable benefits package, including health and life insurance, generous paid leave and retirement programs. To learn more about USC benefits, access the "Working at USC" section on the Applicant Portal at Research Grant or Time-limited positions may be eligible for all, some, or no benefits, based on the grant or project funding.

Position Description Advertised Job Summary:
This position serves as the School of Visual Art and Design Budget Coordinator and Department Human Resources Representative. Under general supervision, this employee performs a variety of human resources, financial, and administrative duties. Coordinates, supervises, and directs the complex operation of a large scale academic department. Provides administrative support in the areas of human resources, personnel activities, budgeting, procurement, travel, accounts payable, accounts receivable, and contracts. Ensures proper handling and record keeping of all business, HR and fiscal records activities in the School of Visual Art and Design.

Job Related Minimum Required Education and Experience:

• Requires a bachelors degree in a job related field and 1 or more years of job related experience, which may be substituted by an equivalent combination of job related certification, training, education, and/or experience.

Required Certification, Licensure/Other Credentials:

Preferred Qualifications:

• Thorough knowledge of policies and procedures in the development preparation and implementation of both federal and state grants and academic regulations.
• Knowledge of personnel, procurement, and fiscal procedures and policies.

Knowledge/Skills/Abilities:

• Efficient and independent office management skills, including word processing and database applications.
• Personal computer skills and have a working knowledge of MS Word and Excel.
• Ability to communicate effectively and maintain good working relationships with diverse university personnel, including faculty, staff, students and the general public.
• Ability to maintain confidentiality.
• Knowledge of or ability to learn University mainframe software (Peoplesoft and PeopleAdmin) and University web-based applications (Datawarehouse, Intranet, etc.)
• Knowledge of or ability to learn university fiscal procedures, practices, policies, and grant funding requirements.

Job Duties Job Duty:

Supervises and coordinates all activities related to procurement, travel, accounts payable, and accounts receivable; acts as liaison with those offices, and assures compliance with policy and procedures. Oversees purchasing card usage within the department, international payments, and cash advances. Oversees internal billing and reviews all procurements.

Essential Function:
Yes

Percentage of Time:
15

Job Duty:

Coordinates all personnel operations for the school which includes maintaining personnel records, coordinating the submission of all personnel documents, monitoring correct payout, and advising personnel regarding policy and procedures. Supervises compliance with time and effort reporting procedures. Initiates and coordinates personnel journal entry preparation and execution. Records faculty absences in the time card system.

Essential Function:
Yes

Percentage of Time:
15

Job Duty:

Under minimal supervision, coordinate and supervise all business management and fiscal records activities within the School of Visual Art & Design to include : the schools operating budget funds, special grant accounts, lab fee budget funds, overhead accounts, service accounts, faculty startup, and cost-share accounts. Assures compliance with approved budgets. Develops and provides budget and salary reports and projections, and initiates budget transfers and journal entries. Corrects over expenditures and manages close-outs. Prepares summaries and analyses of grant information, indirect cost recovery information, pending grant information, and award information.

Essential Function:
Yes

Percentage of Time:
40

Job Duty:

Acts as signatory for all financial documents and assures compliance with policies and procedures on those documents. Provides assistance to the School of Visual Art & Design faculty and staff related to budgets, travel, procurement, and human resources to ensure compliance with federal, state, and University policies and procedures.

Essential Function:
Yes

Percentage of Time:
5

Job Duty:

Serves as representative at meetings related to business management and personnel operations, including participation in budget development process, new HR policies and processes, and attends training sessions as needed.

Essential Function:
Yes

Percentage of Time:
5

Job Duty:

Contributes to the overall success of the School of Visual Art & Design and the College of Arts and Sciences by performing all other duties and responsibilities as assigned.

Essential Function:
Yes

Percentage of Time:
5

Job Duty:

Assists SVADs Assistant to the Director of Graduate Studies to prepare and complete hire documents for graduate student hires. Prepares and completes hire documents for all undergraduate student hires. Reviews and approves undergraduate and graduate student timesheets, if in a supervisory role for that employee. Supervises student employees who assist in the main office. Responsible for working with the Office of International Support to provide documentation for incoming and returning international students, faculty and staff. Communicates University policy and procedure to graduate and undergraduate students.

Essential Function:
Yes

Percentage of Time:
10

Job Duty:

Maintains files and data related to departmental faculty searches and monitors postings of advertisements for searches. Manages correspondence between the department and applicants, schedules visits and meetings, and communicates with search committees regarding university search requirements and procedures.

Essential Function:
Yes

Percentage of Time:
5

Position Attributes Employees in Safety-Sensitive or Security-Sensitive positions will be subject to pre-employment and post-employment drug testing in accordance with University policy HR 1.95 Drug and Alcohol Testing.

Safety Sensitive or Security Sensitive:
No

Hazardous weather category:
Non-Essential

Posting Detail Information Number of Vacancies:
1

Desired Start Date:
06/16/2026

Job Open Date:
04/22/2026

Job Close Date:
07/21/2026

Open Until Filled:
No

Special Instructions to Applicant:
Positions are advertised for a minimum of five (5) business days on our job website. After five (5) business days, positions can be closed at the discretion of the department at any time. This employment site is updated on a regular basis. The length of the recruitment and screening process may vary from position to position, depending upon a variety of factors. Should review of your qualifications result in a decision to pursue your candidacy, you will be contacted by phone or email.

We are only accepting applications submitted by July 21, 2026.

The University of South Carolina offers a valuable benefits package including but not limited to:

• Health and Life Insurance
• Retirement Programs
• Paid Tuition
• Dependent Scholarships
• Annual Leave
• Sick Leave
• 13 Paid Holidays (including an extended December holiday)
• Paid Parental Leave
• Professional Development Opportunities

Click here to learn more about why you should work at USC .

Quicklink for Posting:

EEO Statement:
The University of South Carolina does not discriminate in educational or employment opportunities or decisions for qualified persons on the basis of age, ancestry, citizenship status, color, disability, ethnicity, familial status, gender (including transgender), gender identity or expression, genetic information, HIV /AIDs status, military status, national origin, pregnancy (false pregnancy, termination of pregnancy, childbirth, recovery therefrom or related medical conditions, breastfeeding), race, religion (including religious dress and grooming practices), sex, sexual orientation, veteran status, or any other bases under federal, state, local law, or regulations.