Work-Study - Human Resources Assistant

The HR Assistant provides administrative and technical support to the Human Resources and Payroll departments, with a primary focus on a document retention project. This position assists with organizing, scanning, auditing, and maintaining employee records to ensure compliance with institutional policy, state and federal regulations, and established record-retention schedules. This position will also participate in any ongoing department retention projects. The HR Assistant will also support ongoing HR operations and processes.

Responsibilities & Duties

• Digitize employee personnel files and related HR documents by scanning, indexing, and saving records in Docubase or other electronic document management systems.
• Conduct file audits to identify missing, incomplete, or misfiled documents; assist with correcting and updating records as needed.
• Organize, purge, and prepare paper files in accordance with NCTC's approved document retention schedule and state archival requirements.
• Maintain file accuracy and confidentiality in compliance with FERPA, HIPAA (as applicable), and NCTC policy.
• Assist with general HR administrative tasks such as data entry, filing, and assembling materials for onboarding and other HR processes.
• Participate in department retention projects and process improvements.
• Perform other duties as assigned. Responsibilities and duties may change based on the needs of the department and the institution.