USA - Staffing Coordinator#26-12818
Deerfield, IL
All On-site
Job Description
Recruiting Coordinator
Location: Onsite, Deerfield
Must be Onsite in Deerfield with a hybrid: schedule of 3 days onsite - can be flexible on the days.
Work Schedule: normal business hours
Length of Contract: 6 months with possible extension
Interview process: 1st Round Teams interview 2nd/final onsite if possible
Top 3-5 Must Have Non-negotiable Skills Required
1. Experience with calendar management and scheduling
2. Ability to manage and prioritize a high volume of requests
3. High level attention to detail- hiring managers are located within in all 50 states with different time zones, this person must be able to pivot and schedule according, quickly without error
5. Ability to stay organized with the dedication to follow up
Is a bachelor's degree Required? no
How many years of recent experience does this person need to have? 1 year of experience with scheduling- this could be an internship or part time job where they had to keep an organized high volume schedule. Would also consider a student graduating in May who has demonstrated an interest in the HR field.
Nice to Have Skills
1. Managing scheduling in a Talent acquisition environment
2. Outlook exposure to SharePoint and ability to navigate a shared document hub
3. Familiar with different functionalities within Outlook example- Templates
The role of a Recruitment Coordinator is to act as Client of the candidate experience and to ensure that all logistical and administrative aspects of the Talent Acquisition process are executed with precision and a high, customer service orientation. You will skillfully navigate and resolve scheduling conflicts and logistics towards positive outcomes and be able to work independently. You will drive the internal brand of TA forward though your outstanding engagement with others and work effectively to represent Baxter externally.
In this role, you will play a critical role in supporting our Operations - Solutions Recruiting Team. This team is based across a number of sites and your role will comprise providing onsite and remote support to your team. Your key accountabilities will range from seamlessly arranging complex interview requests across our business to playing an active role in facilitating successful candidate interview days. Your high, customer service orientation, attention to detail and outstanding communication skills will make you an integral part of the success of this team.
Key Responsibilities:
Provide system support to Hiring Managers and Recruiters as required and act as a Subject Matter Expert on Workday Recruiting and recruiting processes.
Work with hiring managers and candidates to secure interview availability and respond to queries
Utilize relevant tools and systems to accurately schedule and confirm interviews, book meeting rooms, arrange travel and any supporting logistics
Contribute to a first class, candidate experience and act as the face of the Baxter Talent Acquisition team when meeting and greeting candidates
Send and track candidate assessments
Support your Recruiters in reviewing and producing offer letters and employment agreements
Play an active role in supporting candidates through post offer processes to contribute towards a positive onboarding experience
Proactively build positive relationships with internal and external stakeholders
Manage candidate expenses and purchase order generation
Accountable for timely review of new requisitions for accuracy, completeness and prompt allocation to the relevant recruiter
Participate in continuous improvement projects
Experience & Qualifications:
Bachelor's degree or equivalent
1-3 years' experience in Coordination role ideally within in onsite or in-house team
Experience with Applicant Tracking Systems and administrative tools
Proven expertise with complex and high-volume scheduling
Excellent communication skills (verbal and written)
Outstanding organizational skills and attention to detail
Experienced user of Outlook, Excel, Word, PowerPoint
Capability to interact with people across all levels of business with a high, customer service orientation and a focus on building high quality relationships
Expertise within recruiting tools and technologies
Capability to manage and prioritize a high volume of requests in a fast-paced environment and provide remote support
Experience within Human Resources preferred
Baxter Bill Rate: ***
Supplier Spotlight Call: Wed 5/6 at 1:00pm CST.
Please do not submit your candidates until after the call. If you could also join 5 minutes prior to the call, I would appreciate it. Thank you for your support!
Microsoft Teams meeting
Join:
Meeting ID: ***87 477
Passcode: FT2da2vG
________________________________________
Need help? | System reference
Dial in by phone
+***,,883559856# United States, Waukegan
Find a local number
Phone conference ID: 883 559 856#
Join on a video conferencing device
Tenant key: ***
Video ID: 111 172 481 2
Deerfield, IL
All On-site
Job Description
Recruiting Coordinator
Location: Onsite, Deerfield
Must be Onsite in Deerfield with a hybrid: schedule of 3 days onsite - can be flexible on the days.
Work Schedule: normal business hours
Length of Contract: 6 months with possible extension
Interview process: 1st Round Teams interview 2nd/final onsite if possible
Top 3-5 Must Have Non-negotiable Skills Required
1. Experience with calendar management and scheduling
2. Ability to manage and prioritize a high volume of requests
3. High level attention to detail- hiring managers are located within in all 50 states with different time zones, this person must be able to pivot and schedule according, quickly without error
5. Ability to stay organized with the dedication to follow up
Is a bachelor's degree Required? no
How many years of recent experience does this person need to have? 1 year of experience with scheduling- this could be an internship or part time job where they had to keep an organized high volume schedule. Would also consider a student graduating in May who has demonstrated an interest in the HR field.
Nice to Have Skills
1. Managing scheduling in a Talent acquisition environment
2. Outlook exposure to SharePoint and ability to navigate a shared document hub
3. Familiar with different functionalities within Outlook example- Templates
The role of a Recruitment Coordinator is to act as Client of the candidate experience and to ensure that all logistical and administrative aspects of the Talent Acquisition process are executed with precision and a high, customer service orientation. You will skillfully navigate and resolve scheduling conflicts and logistics towards positive outcomes and be able to work independently. You will drive the internal brand of TA forward though your outstanding engagement with others and work effectively to represent Baxter externally.
In this role, you will play a critical role in supporting our Operations - Solutions Recruiting Team. This team is based across a number of sites and your role will comprise providing onsite and remote support to your team. Your key accountabilities will range from seamlessly arranging complex interview requests across our business to playing an active role in facilitating successful candidate interview days. Your high, customer service orientation, attention to detail and outstanding communication skills will make you an integral part of the success of this team.
Key Responsibilities:
Provide system support to Hiring Managers and Recruiters as required and act as a Subject Matter Expert on Workday Recruiting and recruiting processes.
Work with hiring managers and candidates to secure interview availability and respond to queries
Utilize relevant tools and systems to accurately schedule and confirm interviews, book meeting rooms, arrange travel and any supporting logistics
Contribute to a first class, candidate experience and act as the face of the Baxter Talent Acquisition team when meeting and greeting candidates
Send and track candidate assessments
Support your Recruiters in reviewing and producing offer letters and employment agreements
Play an active role in supporting candidates through post offer processes to contribute towards a positive onboarding experience
Proactively build positive relationships with internal and external stakeholders
Manage candidate expenses and purchase order generation
Accountable for timely review of new requisitions for accuracy, completeness and prompt allocation to the relevant recruiter
Participate in continuous improvement projects
Experience & Qualifications:
Bachelor's degree or equivalent
1-3 years' experience in Coordination role ideally within in onsite or in-house team
Experience with Applicant Tracking Systems and administrative tools
Proven expertise with complex and high-volume scheduling
Excellent communication skills (verbal and written)
Outstanding organizational skills and attention to detail
Experienced user of Outlook, Excel, Word, PowerPoint
Capability to interact with people across all levels of business with a high, customer service orientation and a focus on building high quality relationships
Expertise within recruiting tools and technologies
Capability to manage and prioritize a high volume of requests in a fast-paced environment and provide remote support
Experience within Human Resources preferred
Baxter Bill Rate: ***
Supplier Spotlight Call: Wed 5/6 at 1:00pm CST.
Please do not submit your candidates until after the call. If you could also join 5 minutes prior to the call, I would appreciate it. Thank you for your support!
Microsoft Teams meeting
Join:
Meeting ID: ***87 477
Passcode: FT2da2vG
________________________________________
Need help? | System reference
Dial in by phone
+***,,883559856# United States, Waukegan
Find a local number
Phone conference ID: 883 559 856#
Join on a video conferencing device
Tenant key: ***
Video ID: 111 172 481 2
Job ID: 520456293
Originally Posted on: 5/8/2026
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