Interim Payroll Manager (DO)

Under the direction of the Vice Chancellor, Human Resources, the Payroll Manager will plan, organize, and manage the preparation, analysis, maintenance, and processing of the District's payroll function and provide supervision and guidance to assigned staff.1. Supervise the preparation, analysis, maintenance, and processing of the District's payroll function. 2. Assist in establishing and implementing District accounting and financial policies pertaining to the payroll function. 3. Establish working procedures and processes for the payroll unit. 4. Interpret District accounting and financial policies as they apply to the payroll function. 5. Maintain in-depth technical and professional knowledge of the payroll function. Develops and recommends modification to accounting and financial processes. 6. Perform full supervisory activities including performance appraisal, discipline, and making hiring and selection recommendations. 7. Provide technical support, training, and general backup for payroll operations; plan, prioritize, assign, and supervise the work of payroll office staff. 8. Coordinate activities with other departments; communicate with a variety of offices and agencies, including the Office of the County Superintendent of Schools, county offices of the Treasurer and Auditor/Controller, State Teachers' Retirement System, Public Employees' Retirement System, Internal Revenue, and Franchise Tax Board. 9. Establish schedule for transmitting direct deposit payments for wages to the bank; coordinate the distribution of payroll warrants; sort warrants by location or bank code for direct deposits; reconcile direct deposit account; and analyze account deposits and debits. 10. Prepare, submit and monitor the required retirement reports; compute payment schedule and coding. 11. Monitor and adjust employee annual wage statements for overpayments, third-party sick pay, and workers' compensation payments. 12. Deposit federal and state withholding taxes for employee wages for each payroll processed by the District. 13. Coordinate, schedule, and review payroll activities; compose correspondence to employees regarding payroll activities and procedures. 14. Monitor compliance of legislative changes and District contract revisions; recommend procedural changes as necessary; and design and implement the use of payroll-related forms. 15. Research and respond to questions regarding District payroll policies and procedures; prepare responses to court or arbitration-ordered payroll data. 16. Prepare and submit quarterly and annual payroll reports and statements to appropriate governmental agencies as required. 17. Coordinate the processing of W-2 statements; annually balance W-2 figures. 18. Conduct formal and informal workshops on payroll-related matters, including timekeeping procedures, scheduling, warrant distribution, and retirement eligibility. 19. Test upgrade products for new technology in the payroll area. Minimum Bachelor's degree, preferably with a major in accounting, business administration, or a related field (Equivalent: College-level coursework in personnel related fields and a substantial amount of senior level experience in the fields of human resources/personnel administration. Experience will be converted on the basis of two years related experience is equal to one year of education.) Three years accounting or payroll and business administration experience. Demonstrated sensitivity to and understanding of the diverse academic, socioeconomic, cultural, ethnic, and disability backgrounds of community college students and employees. Desirable Experience in a school, community college, university, or business setting. Knowledge of: The California Community College Mission SCT BANNER Finance System for schools and/or community colleges. Federal and State laws and regulation governing employee payroll; principles of supervision and training; and the principles of data processing Ability to: Learn and interpret laws, rules, and regulations affecting payrolls Prepare clear, concise, and accurate oral and written reports. SPECIAL INSTRUCTIONS First Review of Applications: Complete application packets will be accepted until the position is filled; but those received by May 14, 2026 are assured consideration. The College reserves the right to extend time limits or re initiate the recruitment/selection process at any point. Completed application packet MUST include: *Completed Online Application for Employment form It is the applicant's responsibility to redact (or remove) any personal information from all documents prior to uploading. This includes Social Security Numbers, Date of Birth, and any photos of the applicant. Foreign Degree: Applicants with foreign degrees from colleges or universities outside of the United States must have their coursework evaluated by a professional association that is a member of the National Association of Credential Evaluation Services (NACES) or Academic Credentials Evaluation Institute, INC. (ACEI). A copy of the evaluation must be submitted with your on-line application. Applicants who require reasonable accommodation to participate in the selection process should contact Human Resources to make the necessary arrangements . EEO Plan 2021-2024 Note: The District is strongly committed to achieving staff diversity and the principles of equal employment opportunity. The District encourages a diverse pool of applicants and does not discriminate on the basis of national origin, religion, age, gender, gender identity, gender expression, race or ethnicity, color, medical condition, genetic information, ancestry, sexual orientation, marital status, physical or mental disability, pregnancy, or because he/she is perceived to have one or more of the foregoing characteristics, or based on association with a person or group with one or more of these actual or perceived characteristics or any other characteristic protected by federal, state or local law, in any of its policies, procedures or practices. Discrimination Free Work Environment