Personnel Assistant

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Thanks for creating an account. . . powered by NEOGOV Personnel Assistant Print Apply Personnel Assistant Salary $21.55 - $32.62 Hourly Location Houston County Personnel Office, AL Job Type Full-Time Department Personnel Opening Date 05/12/2026 Closing Date 5/19/2026 11:59 PM Central Description Benefits Questions Summary Provides receptionist, clerical and administrative duties for the Houston County Personnel Department. Assists in maintaining the daily activities of the Personnel Department by completing various records and reports. Provides assistance to county employees, supervisors and department heads. Completes projects assigned by the Personnel Director, Payroll Specialist, and Personnel Specialist. Essential Job Functions A. Provides administrative assistance to Personnel staff. Communicates with Personnel Board members about various meetings. Assists with personnel budget preparation as needed Assists with departmental projects and special assignments such as salary studies, job fairs and training classes. Manages and directs the walk in traffic for the office. Purchases Office supplies for the department. Ensures proper maintenance and repair of copier. Assists the Personnel Specialist in the monthly health insurance audits, orientation and other assignments. Assists the Payroll Specialist with any projects or tasks as assigned. Demonstrates continuous effort to improve operations, decrease turnaround times, streamline work processes and work cooperatively and jointly to provide HR support to all departments. Assist with maintenance of job descriptions, advertising for positions and other hiring activities as assigned. Sets up, files, maintains and purges hard copy and electronic personnel files for active and inactive employees. This requires scanning to electronic employees and departmental files and any necessary purging of paper files. Uses software applications for word processing, spreadsheets, database creation and maintenance, information storage and retrieval, electronic file management and related tasks. Receives and records retiree insurance payments. B. Assists in recruitment, examination and certification activities in order to facilitate filling vacant positions. Assists individuals in completing applications for jobs by assisting in the application process and provide information about employment opportunities Receives resumes and application forms in accordance with established policies and procedures Assists in the certification of qualified individuals to appointing authorities in accordance with established policies and procedures in order for departments to fill vacancies. C. Ensure compliance with the Open Meeting Act, Department of Labor posting requirements, DOT Clearinghouse laws and Driver's License requirements. Responsible for Personnel Board meeting postings Conduct the annual required DOT clearinghouse inquiries Maintain the CDL and medical certifications database Conduct monthly driver's license audits Conduct annual labor law posting review for all departments Maintain accident tracking database. Maintain the EEO reporting database. Typical Qualifications High School diploma or G.E.D. certificate plus two years of clerical experience or an equivalent combination of education and experience. Proficiency in Microsoft Suite. Experience in Human Resources/Personnel and/or Accounting preferred. Supplemental Information Knowledge of general office practices, procedures, systems and equipment including computers, software, copiers and telephones. Knowledge of business English, spelling, math and terminology common to personnel management Knowledge of personnel law, policies and procedures Ability to learn personnel policies and procedures through observation, verbal instruction and written source documents Ability to answer questions and provide information in a courteous and diplomatic manner Ability to maintain confidential personnel information in accordance with established practices and procedures Ability to use a computer to store, retrieve and compile data, prepare reports and correspondence Ability to read and understand complex rules, procedures, legal decisions and laws, etc. pertaining to personnel operations Ability to maintain a variety of records and prepare reports and answer questions relating to the records Ability to establish priorities for own workload based upon such factors as need for immediate action, work objectives and work schedule Ability to compose correspondence and reports Ability to exercise independent initiative and judgment Ability to make decisions on routine problems and inform supervisor of those problems that cannot be solved on their own initiative Ability to establish and maintain effective working relationships with officials, other employees and the public We offer a complete benefits package to full-time employees including health care, dental, vision, state retirement, deferred compensation plans, flexible spending accounts, life insurance, employee assistance program, holidays, vacation, and sick leave. To learn more details, visit our benefits page. 01 Which of the following describes your highest level of MS Excel proficiency? I do not have enough skills to meet the definition of Basic level below. Basic Intermediate Advanced 02 Which of the following describes your highest level of computer proficiency? I do not have enough skills to meet the definition of Basic level below. Basic Intermediate Advanced 03 Which of the following describes your highest level of Microsoft office (Microsoft word, Excel, Powerpoint) proficiency? I do not have enough skills to meet the definition of Basic level below. Basic Intermediate Advanced 04 Please list any accounting practices you have at least 2 years of experience in. 05 Please CHECK ALL that you have at least 2 years of experience in: FMLA Tracking Excel Spreadsheets- Design and Maintenance Human Resource Practice & Procedures Reconcile Billing Statements Payroll Procedures 06 Please list all accounting, payroll, and/or human resources software you have at least one year experience in. Required Question Employer Houston County Commission (AL) Address 462 North Oates St Dothan, Alabama, 36303 Website Apply Please verify your email address Verify Email Job Opportunities Account Privacy Policy Terms Of Use Your Privacy Choices Accessibility Statement Copyright 2026 Do not sell my personal information For California residents, and to the extent NEOGOV sells your personal information as the term sell is defined under the California Consumer Privacy Act, you have the right to opt-out of the sale of your personal information by us to third parties at any time. This setting only applies to registered account holders that have opted-in for an Access Membership. 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