Human Resources Coordinator

Imperial Dade is the leading independently owned and operated distributor of foodservice packaging and janitorial supplies in North America. As a provider of customized supply chain solutions, we serve customers in many business-to-business market segments, including restaurants, grocery stores, healthcare, sports and entertainment, and cruise lines. Founded in 1935 and headquartered in New Jersey, Imperial Dade serves as a mission-critical partner to more than 120,000 customers through our footprint of 130+ branches.

All correspondence will come directly from Imperial Dade and not a personal email address.

The Human Resources Coordinator will serve as an operational partner to the Senior HR Manager in the execution of HR strategies & workforce initiatives. You will partner closely with our centralized Centers of Excellence while serving as the local day-to-day HR presence for employees and managers

You will:

• Ensure enterprise HR policies and programs are consistently applied at the local level
• Oversee daily administration, including timecard audits, punch corrections, and exception tracking to ensure data integrity and provide employee guidance on system usage
• Serve as the primary point of contact for the Payroll COE, resolving pay-related inquiries and ensuring local practices align with corporate policy and wage & hour regulations
• Maintain accurate, up-to-date employee records across all HR systems by performing regular audits to ensure data consistency and compliance
• Provide comprehensive guidance to employees and managers regarding HR policies, processes, and systems in both English and Spanish
• Execute system-level actions for the full employee lifecycle including onboarding, transfers, and separations while partnering with Payroll, Benefits, and HRIS COEs to ensure seamless transitions
• Conduct new hire orientation while managing I-9 and E-Verify processing to ensure full adherence to federal requirements; occasional evening session required
• Ensure all employee documentation is accurate, complete, and retained according to regulatory and company standards
• Coordinate benefits enrollment escalating complex matters to the Benefits COE as needed
• Assist with HR reporting, data validation, and system testing or enhancements
• Assist with the execution of employee engagement programs, HR communications and initiatives, including workplace events and training logistics

You Have:

• Associate degree in Human Resources, Business Administration, or a related field preferred
• 3+ years of HR coordination or HR operations experience
• Background working in hourly or operational workforces
• Ability to work occasional evenings
• Strong working knowledge of time and attendance, onboarding, and HR compliance
• Experience with HRIS and payroll systems
• Proficiency in Microsoft Office
• Bilingual - English and Spanish (Verbal and Written) a must