Recruiting Coordinator (AGI-SF)

Recruiting Coordinator (AGI-SF) Job Description The Recruiting Coordinator works closely with a team of recruiters in a fast-paced recruiting organization to support end-to-end hiring activities and deliver an exceptional candidate experience. This role serves as an integral partner in managing recruiting logistics, maintaining accurate records, and building strong relationships with candidates and internal stakeholders. The position is ideal for someone who enjoys working in a dynamic environment, can pivot quickly, and wants to broaden their experience within a top-tier recruiting function. Responsibilities Schedule interviews and phone screens by working directly with candidates and hiring managers, including arranging travel for visiting candidates when needed. Update candidate records and job postings in recruiting systems and ensure new hires are accurately confirmed and documented. Provide follow-up correspondence to candidates regarding their recruiting status through phone and email in a timely and professional manner. Track recruiting activities and prepare weekly reports that clearly communicate candidate status and pipeline progress. Coordinate post-interview debrief meetings and prepare and distribute debrief materials to hiring teams. Identify opportunities to improve the candidate experience and increase scheduling efficiency across the recruiting process. Assist in the coordination and execution of other recruiting activities and projects as needed to support the broader recruiting team. Essential Skills At least 1 year of experience as a recruiting coordinator or in a coordination-focused role. Experience handling high-volume scheduling in a fast-paced environment. Experience with applicant tracking systems (ATS) or similar recruiting systems. Proficiency with MS Word, Excel, and PowerPoint. Previous experience in administrative or program coordination work. Strong organizational skills with the ability to manage multiple tasks and priorities. Effective oral and written communication skills. Bachelor's degree. Additional Skills & Qualifications Experience in recruiting and hiring support. Demonstrated superb customer focus and a commitment to delivering a positive candidate experience. Exceptional attention to detail and accuracy in managing schedules and records. Strong time management skills and the ability to shift gears quickly in a rapidly changing environment. Experience partnering with internal and external stakeholders in a professional setting. Work Environment This role operates in a 100% on-site, fast-paced office environment within a high-volume recruiting organization. You will work extensively with recruiting technologies and applicant tracking systems, as well as standard office productivity tools such as MS Word, Excel, and PowerPoint. The workday involves frequent interaction with candidates, recruiters, and hiring managers, along with continuous coordination of interviews and meetings. The environment requires adaptability, professionalism, and comfort working under time-sensitive deadlines. Job Type & Location This is a Contract position based out of San Francisco, CA. Pay and Benefits The pay range for this position is $40.00 - $40.00/hr. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: Medical, dental & vision Critical Illness, Accident, and Hospital 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available Life Insurance (Voluntary Life & AD&D for the employee and dependents) Short and long-term disability Health Spending Account (HSA) Transportation benefits Employee Assistance Program Time Off/Leave (PTO, Vacation or Sick Leave) Workplace Type This is a fully onsite position in San Francisco,CA. Application Deadline This position is anticipated to close on Jun 4, 2026. About Aston Carter Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing double diamond winner for both client and talent service. The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email ... for other accommodation options. San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records. Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability. Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.