HR Analyst/Payroll

Job Posting

Important Recruitment Information for this vacancy

Job Posting closes: Open until filled

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Agency Information:

Laid out on a 78-acre campus, Larned State Hospital (LSH) is the largest psychiatric facility in the state serving the western two-thirds of Kansas with nearly 1,000 employees and the capacity to treat more than 450 patients daily, 24-hours a day, seven days a week. LSH is accredited by The Joint Commission (TJC) and certified by the Centers for Medicare and Medicaid Services (CMS).

About the Position

Classified/Unclassified Service: Unclassified

Full-Time/Part-Time: Full-Time

Regular/Temporary: Regular

Work Schedule: M-F 8-5

Eligible to Receive Benefits: Yes

Veterans' Preference Eligible: Yes

Search Keywords: Payroll

Compensation: $25.75/hour

TEMPORARY additional pay of $2.50/hr for every hour worked.

$1,000 Sign-On Bonus after 90 days of employment for any new hire.

• Salary can vary depending upon education, experience, or qualifications.

Employment Benefits

Comprehensive medical, mental, dental, vision, and additional coverage

Sick & Vacation leave

Work-Life Balance programs: parental leave, military leave, jury leave, funeral leave

Paid State Holidays (designated by the Governor annually)

Fitness Centers in select locations

Employee discounts with the STAR Program

Retirement and deferred compensation programs

Visit the Employee Benefits page for more information

Position Summary & Responsibilities

Position Summary:

This position located within the Human Resource Department at Larned State Hospital and is responsible for managing payroll and timekeeping processes as well as Data Collection/Monitoring/Tracking.

Job Responsibilities may include but are not limited to the following:

Payroll & Timekeeping Processing

Payroll & Timekeeping Processing

• Manages and coordinates payroll for the agency. Inputs payroll and generates related reports and monitors for accuracy.
• Responsible for payroll and timekeeping adjustments, corrections. Counsels employees on payroll earnings and timekeeping.
• Processes supplemental checks as necessary and within appropriate guidelines. Coordinates and advises the Division of Accounts and Reports, Division of Personnel Services and Kansas Department for Aging and Disability Services regarding payroll/timekeeping functions when required. Responsible for monitoring timekeeping activities for compliance to Federal Wage and Hour Laws and LSH Policies and Procedures.

Data Collection/Monitoring/Tracking

• Processes all terminations, monitors processes and reviews payroll/timekeeping system for quality improvements.
• Completes I-9's for all new hires (paper form and E-Verify) and makes sure we are following USCIS rules and regulations. Recommends changes and improvements to the Director of Human Resources.
• Maintains a tracking/monitoring/notification system for identified projects on a monthly, quarterly, annual or as needed basis. The incumbent is the lead worker in the reporting of statistical/monitoring/notification of data as requested by the HR Director. Collects and aggregates data for joint commission, KDHE, and CMS compliance reports. Prepare graphs and presents to the HR Director and Executive Committees or as requested. Maintains staffing plan and updates as needed. Conducts specialized research studies at the direction of the HR Director.

Position Management

• Manages and provides continuous updates to LSH Organizational Charts. Cross references information with Position Descriptions, PRFs, Supervisory Status, Supervisor Assignment, Staffing Plan and Organizational Chart to ensure accurate and up-to-date documentation and data. Changes positions and supervisors as needed in Sharp and the staffing plan. Attends HR meetings, provide HR data per ad hoc requests to superintendent, community, etc.

Qualifications

Minimum Qualifications:

• Two years of experience in general office, clerical and administrative support work. Education may be substituted for experience as determined relevant by the agency.
• Pass a background/fingerprint check conducted by KDADS.

Preferred Qualifications:

• Bachelor's degree in Accounting or related field.
• Experience working within Human Resources/comparable environment
• Strong organization and computer skills
• Bilingual

Post-Offer, Pre-employment Requirements:

• Ability to pass a KBI background and pre-employment drug test.

Recruiter Contact Information

Name: Mitchell Smith

Email: ...

Phone: ...

Mailing Address: 1301 KS Hwy 264, Larned, KS 67550

Job Application Process

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Required Documents for this Application to be Complete

Upload these on the Careers - My Job Applications page

Transcripts

DD214 (if you are claiming Veteran's Preference)

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*

Helpful Resources at jobs.ks.gov: "How, What, & Where do I Upload Documents"

Kansas Tax Clearance Certificate: A valid Kansas Tax Clearance Certificate is a condition of employment for all employees of the State of Kansas. Applicants (including non-residents) who receive a formal job offer for a State job, are required to obtain a valid Tax Clearance within ten (10) days of the job offer. A Tax Clearance can be obtained through the Kansas Department of Revenue who reviews individual accounts for compliance with Kansas Tax Law.

If you have a missing tax return(s) or you owe taxes to the State of Kansas, please know that the Kansas Department of Revenue will work with you. The Kansas Department of Revenue can set you up on a payment plan to receive a Tax Clearance so you can get a job working for the State of Kansas. The Kansas Department of Revenue can be contacted at .... Kansas Department of Revenue - Tax Clearance Frequently Asked Questions

How to Claim Veterans Preference

Veterans' Preference Eligible (VPE): Former military personnel or their spouse that have been verified as a "veteran"; under K.S.A. 73-201 will receive an interview if they meet the minimum competency factors of the position. The veterans' preference laws do not guarantee the veteran a job. Positions are filled with the best qualified candidate as determine by the hiring manager.

Learn more about claiming Veteran's Preference

How to Claim Disability Hiring Preference

Applicants that have physical, cognitive and/or mental disabilities may claim an employment preference when applying for positions. If they are qualified to meet the performance standards of the position, with or without a reasonable accommodation, they will receive an interview for the position. The preference does not guarantee an applicant the job, as positions are filled with the best qualified candidate as determined by the hiring manager.

Learn more about claiming Disability Hiring Preference

PLEASE NOTE: The documentation verifying a person's eligibility for use of this preference should not be sent along with other application materials to the hiring agency but should be sent directly to OPS. These documents should be scanned and emailed to ..., or can be mailed/delivered in person to:

ATTN: Disability Hiring Preference Coordinator

Office of Personnel Services

Docking State Office Building

915 SW Harrison Ave, Suite 260

Topeka, KS 66612

Equal Employment Opportunity

The State of Kansas is an Equal Opportunity Employer. All qualified persons will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, political affiliation, disability or any other factor unrelated to the essential functions of the job.

If you wish to identify yourself as a qualified person with a disability under the Americans with Disabilities Act and would like to request an accommodation, please address the request to the agency recruiter.