Human Resources Coordinator

The HR Coordinator is responsible for gathering, auditing, processing, and maintaining confidential employee data and records. This role ensures accuracy of employee data to support key reports such as the Affordable Care Act (ACA) Report, Staff Information Report (SIR), and Integrated Postsecondary Education Data System (IPEDS) report. The HR Coordinator maintains a records retention schedule consistent with the NC Community College System and applicable state or federal law.

• Hiring Salary will commensurate with experience.

Essential Duties and Responsibilities:

• Collects, organizes and maintains confidential employment-related documents for HRIS (Datatel) data entry, files and reporting
• Manages data collection and reporting for the ACA, IPEDS and SIR
• Creates Position ID's for all positions
• Enters employee data into Datatel for new employees
• Ensures compliance with e-Verify and enters verification data
• Maintains the College's Organizational chart
• Creates monthly new hire and status reports for leadership
• Reports new hires monthly to the State of North Carolina
• Serves as the point of contact for employees requesting Family and Medical Leave (FMLA) support, ADA accommodations and Tuition Reimbursement. Administers the FMLA process in coordination with payroll to ensure proper leave/pay status
• Tracks secondary employment and exit interview documentation
• Maintains up-to-date records per legal retention schedules
• Audits employee files (e.g., I-9's, offer letters, credentials, annual letters of intent)
• Coordinates and tracks College-wide professional development activities. Partners with division leaders to identify training needs and coordinate logistics (scheduling, tracking, space reservations, evaluations)
• Tracks employee participation and completion of mandatory training (Title IX, FERPA, Discrimination & Harassment, etc)
• Provides annual training on NeoGov's LEARN platform
• Supports and assists with New Hire Orientation, HR Policy Training and other HR led training sessions
• Generates recommended training usage and completion reports
• Assists the Director of Human Resources in employee relations meetings
• Serves as Title IX Deputy Coordinator to the Director of Human Resources/Title IX Coordinator in conducting investigations
• Serves as backup for signing and scanning part time contracts
• Work with hiring managers to create Personnel Action Forms and Job Descriptions to initiate part time job advertisements
• Assists with onboarding part time employees (e.g. I-9's, background checks, policy acknowledgements
• Assists with onboarding full time employees as needed
• Uses Team IA to scan and index documents
• Supports the Senior HR Coordinator and Payroll Administrator in ensuring accurate monthly payroll documentation is complete
• Provides support to search committees using the applicant tracking system (NeoGov)
• Assists with coordination of special events such as benefits fairs, New Hire Orientation or other HR related events
• Perform other related duties to assist team as directed

Education/Qualifications/Requirements:

• Associates degree in OR related to Human Resource Management from an accredited educational institution
• Two to four years experience in Human Resources, preferably in a higher education setting
• Two to four years of HRIS experience; Datatel experience strongly preferred
• Familiarity with Applicant Tracking and Professional Development systems; NeoGov experience a plus
• Experience with document scanning, storage and indexing systems
• Demonstrated ability to handle confidential information with absolute discretion
• Demonstrated proficiency in Microsoft Office and strong computer, data entry skills
• Excellent verbal and written communication skills.

Preferred Education:

• Bachelor's degree from an accredited education institution

Equity in Learning & Employment:

Equity and belonging are crucial to who we are. The College celebrates diversity and inclusion, embracing a broad definition of diversity that includes people of every race, ethnicity, gender, gender identity, sexual/affectional orientation, age, socio-economic status, ability or attributes (visible and invisible), neurodiversity, religious or ethical values system, national origin, political beliefs, veterans, and first-generation college students.

Physical Effort:

Typical office environment; with the ability to occasionally lift and/or move up to 15 pounds. Vision abilities required by the job include listening to and talking with faculty, staff, students, and other parties electronically via email/video conference, in-person or by telephone.

Scheduling:

This is a full time position working 37.5 hours per week. Normal working hours are Monday-Friday, 8:00am-4:30pm.

Travel:

Local travel is required; including between campus locations. Out of state travel is limited, but may be required for special trainings/conferences.

All offers of employment are contingent upon the successful completion of a background check. Evidence of U.S. work authorization is required. It is the respective employee's responsibility to obtain initial and continued authorization to work in the U.S., and Mitchell Community College will not provide sponsorship for employees to work in the U.S.