Office Administrator

The Richland-Stryker Generation project comprises two peaking power plants. The Richland Peaking Plant, situated in Defiance, OH, features a robust power generation infrastructure with six units powered by natural gas as the primary fuel and distillate fuel oil (DFO) as a secondary option, collectively generating an impressive 450MW. The Stryker Peaking Plant in Stryker, OH, operates a single unit exclusively firing with distillate fuel oil, contributing 19MW to the energy landscape.

Opportunity Summary

The Office Administrator administers Human Resources procedures and benefits, maintains employee and operational records, processes payroll, and supports administrative functions for the Richland-Stryker Generation project. This role supports both peaking plants and ensures administrative processes align with plant operations, regulatory requirements, and corporate standards. Strong organizational skills and a working knowledge of plant operations and corporate departments are required.

Your scope of responsibility as Office Administrator includes the following primary functions:

Administrative

• Manage and update site administrative procedures and records to support safe, compliant, and efficient peaking plant operations.
• Coordinate employee training, certification, and compliance documentation to maintain accurate records and support regulatory requirements.
• Maintain plant files, technical records, office supplies, and procurement documentation to ensure organized administrative support for site operations.
• Support document control, reporting, and record retention processes, including preparation of materials for audits, inspections, and compliance reviews.
• Provide administrative support to plant leadership through scheduling, meeting coordination, outage support, employee event planning, and expense processing.
• Track fuel and operational inventory documentation, assist with invoice and cost tracking activities, and support site financial and compliance reporting.

Accounting

• Record and reconcile invoices, purchase orders, and sales tax documentation in accordance with corporate policies, and maintain accurate vendor and contractual records.
• Use the Computerized Maintenance Management System (CMMS) to generate purchase orders and track procurement, inventory, and supporting documentation.
• Review and match receiving documentation with purchase orders and invoices to ensure accuracy and coordinate vendor payment requests to support timely processing.
• Assist with monthly financial tracking, including identifying cost variances and supporting financial reporting, expense processing, and reimbursements.
• Support internal and external audits by organizing and providing requested procurement, financial, and administrative documentation.

Human Resources

• Coordinate site-level human resources administrative activities and serve as the primary liaison with the NAES Corporate Human Resources Manager.
• Process employee payroll and related reporting in accordance with corporate procedures and applicable federal and state requirements, reviewing submissions for accuracy and coordinating corrections as needed.
• Coordinate payroll-related documentation, including timesheets, labor charges, relocation expenses, and incentive or bonus payments.
• Maintain accurate and confidential employee records, including documentation related to leaves of absence, disability claims, workplace injuries, and workers’ compensation.
• Support plant staffing activities, including recruitment coordination, onboarding, new employee orientation, and administrative support of the Fitness for Duty program, including scheduling, testing coordination, and record management.

NAES Safe

Safety is a core value at NAES, and as a condition of employment, all employees are expected to remain mentally alert and work safely at all times. Employees must also adhere to all safety warnings and posted signs while on company property. Additionally, they are required to follow all NAES safety rules and procedures. Adherence to these safety responsibilities is one of the key factors in the evaluation of each employee’s performance.

Working Relationships

The Office Administrator reports to the Plant Manager and coordinates with all plant personnel relative to the accounting, human resources, and administrative processes.

Working Conditions

Work is primarily performed in an office environment. However, as the facility is a power plant, there may be occasions that require standing for extended periods of time, climbing stairs and ladders, and wearing protective equipment (such as hard hats, safety glasses, and hearing protection). On-site conditions may also necessitate work outdoors in varying weather, including both hot and cold temperatures. Please note that smoking restrictions apply in and around the facility.

Fitness for Duty

All personnel will participate in the Fitness for Duty Program, which includes a post-offer physical examination, drug screening, and post-employment random drug screening.

Work Schedule

The Office Administrator works a standard Monday to Friday day shift schedule, ensuring consistent plant operation and support during regular business hours. This position will also occasionally necessitate extended working hours and flexible shifts as needed, including weekends and holidays, in response to schedules, workload demands, and plant conditions. Periodic callouts or “On call” status will also be required.

Compensation

This position offers a base pay rate ranging from $28.00 to $32.00 per hour, along with an annual performance bonus.

Professional Expertise & Qualifications

We are seeking a candidate with administrative experience and a strong background in office management, including worker fitness for duty administration, worker compensation, human resources, general accounting, and payroll.

• Ability to understand procedures and instructions related to the assigned area, typically gained through successful completion of high school or equivalent education. An Associate or Bachelor’s degree in business administration, human resources, or a related field is a plus. Relevant industry or military experience may be considered in lieu of education.
• Comprehensive knowledge of Human Resources programs, benefits administration, and payroll processing within an industrial or power generation environment, including compliance with regulatory requirements and corporate policies.
• Skilled in administrative functions supporting peaking plant operations, including policy management, regulatory procedures, document control, procurement coordination, and site event planning.
• Proficiency with accounting and procurement processes, including invoice reconciliation, purchase order tracking, vendor documentation, and support of plant financial reporting activities.
• Experience using CMMS or similar systems to generate, track, and maintain procurement, inventory, and operational support records for plant activities.
• Exceptional attention to detail, ensuring accuracy in recordkeeping, compliance documentation, payroll reporting, and confidential employee information.
• Strong communication and interpersonal skills, with the ability to work effectively with plant personnel, vendors, auditors, regulators, and corporate departments.
• Strong organizational and time-management skills, with the ability to manage multiple priorities and deadlines in a fast-paced power generation environment.
• Professional judgment and administrative coordination skills to support plant leadership, audits, inspections, compliance reviews, and interactions with corporate support teams.
• Must possess a valid, unrestricted U.S. driver’s license and ensure it remains in good standing at all times.

About NAES

NAES Corporation is a leading provider of operations, maintenance, and engineering services for energy facilities. We have built a reputation as a reliable partner for clients in North America and internationally, offering services across the power generation, oil and gas, and renewable energy sectors. Our growing family of companies allows us to address the entire life cycle of power generation and other industrial plants.

NAES is committed to fostering a diverse and inclusive workplace. We prioritize selecting employees based on merit and competence, seeking individuals of the highest quality, without regard to race, color, religion, national origin, gender, gender identity, sexual orientation, age, disability, military status, or affiliation protected under USERRA, or any other form of discrimination prohibited by applicable local, state, and federal law.