Payroll / Human Resource Administrator

Human Resources/Payroll Administrator for Office of Privately Owned companies in NYC. Responsible for PR (Onboarding, Compensation and Benefits) as well as Office Administrator functions for total of 80 employees. Complete and thorough understanding of Payroll and Related Tax Filings utilizing ADP WORKFORCE NOW IS A MUST. Job duties are as follows: Human Resources/Recruiting Post jobs with recruiters, set up interviews, and maintain agency fee agreements. Prepare and send offer packages via e-mail; On Boarding of New Employees. Maintain all employee records. Respond to employment verification requests, Unemployment claims, etc. Manage employee relation issues with escalation to managers as needed. Payroll Process two bi-weekly payrolls utilizing ADP WORKFORCE NOW (NO EXCEPTIONS) GENERATE ALL ADP REPORTS THAT SUPPORT witholdings for 401K Contributions, Benefits. Balance Bi-Weekly Payrolls by producing Excel Summaries of Gross to Net Payroll calculations with a Focus on Total Cost to Company for the payroll. Process 1 weekly payroll (maximum 5 employees) through Paychex for commercial building union staff , including bonus; familiarity with Navigation of Union Website that creates invoices for Monthly payment of 401k, Union Dues etc. Prepare check requests for garnishments and monthly stipends and pass to Accounts Payable for Processing. Monthly Closing of Co. requires knowledge of Payroll and Payroll Tax Expenses, Post GL interface with ADP into Microsoft Dynamics, along with Payroll Accrual. Year End Closing Preparation of annual W-2 reconciliation to W-3; Distribution to employees, ACA filings, provide payroll reports for any and all Audits as requested. Maintain and Provide copies of all Quarterly Payroll Tax Reports for Audits. Benefits Administer employee benefits programs: ( COMPLETE AND THOROUGH KNOWLEDGE OF THEM IS CRITICAL TO THE POSITION) Medical, Dental, Vision, AFLAC, Life insurance, LTD, Transitchek,401k,Workers Comp, FMLA, DBL and PFL claims; Preparation of COBRA paperwork. Work with Benefits Broker and President/Controller on annual Medical open enrollment. Must have background in working with TPA of 401K Plan. Must have solid background of Company Handbook. Monthly reconciliation of employee benefits invoices against Witholding from Employees; submission of monthly OMNY Orders. Approve all benefits Invoices and pass to Accounts Payable for payment processing. Oversee and manage employee time off requests. Office/Facilities Management Oversee day-to-day operations of the office including all aspects of facilities management (Reception, Access system, Office Cleaning, Equipment including air-conditioning, Oversees Postage Machine and Fedex, Phone System, Office Supplies to include Refreshment and Janitorial supplies); approve all related invoices. Manage 3 office services support staff. Requirements: Preferably 5-7+ years' Human Resources experience in a Leadership Role. In-depth understanding of payroll procedures, Strong knowledge of HR Practices, Labor Laws, Regulations and Payroll Taxes with a solid working knowledge of ADP Workforce Now and working knowledge of Paychex required. Must have employee benefits programs in depth experience. Excellent verbal and written communication skills Must be organized, detail-oriented, able to Multi-Task as well as meet deadlines Must act with integrity, professionalism and confidentiality MS Office (Extensive Knowledge of Excel, Outlook, and Word)