Human Resources Assistant

Human Resources Assistant

DepartmentHR Office Administration

Terms and HoursApprox. 6 to 15 hrs/wk

Job CategoryStudent Employment

Hourly WagePortland Metro Minimum Wage ($16.30; $16.80 as of July 1)

Job Summary

The Human Resources Assistant position serves as an essential function of support to the Human Resources (HR) team while focusing mainly on updating electronic employee files, data entry in Banner, processing employment documents, and the creation/maintenance of online trainings.

This position provides the opportunity to work 6-12 hours during Summer, with possible continuation into the Fall and Spring semester. Hours worked would be during Human Resource office hours 8:30am to 4:30pm, Monday through Friday. This position reports to the Employment Specialist.

Core Duties

Daily scanning and indexing in electronic employee files using the University's document imaging system

Creation of University ID numbers via Ellucian Banner

Help develop and maintain training materials and track training attendance. Assist in creating and formatting of training and presentation materials

Monitor online training notifications and completion entry in Banner

Copying, filing, shredding of sensitive documents

Assist HR staff members with internal audits using Excel and Banner

Maintenance and updates to HR website using CMS

Editing of web content and other documents as requested

Data entry

Research matters as requested

Support Student Employment program as needed, including: event programming, policy violation audits, electronic file keeping of employment documents, reviewing job descriptions, processing hiring requests, email and phone support.

Support HR event programming, including new staff orientation events, employee wellness events, and student employment programming.

Additional duties as assigned

Minimum Qualifications

Strong commitment to confidentiality and willingness to sign a confidentiality agreement

Experience with a database or enterprise system and willingness to learn new tools/systems quickly

Detail and data oriented

Experience organizing and auditing data in Microsoft Excel

Self-motivated and able to take initiative

Demonstrated technical and organizational skills

Customer service experience working with a variety of types of people

Maintain professional appearance and work habits

Required availability: Able to work 6-12 hours per week (Monday - Thursday)

Preferred Qualifications

Availability during academic breaks

Experience working in a professional office

Knowledge Banner or other Oracle products

Students with Federal Work Study in Financial Aid package preferred

Physical Requirements

N/A

Posting Detail Information

Posting NumberSE1022-2023

Number of Vacancies1

Estimated Start Date06/16/2026

Open Date05/28/2026

Close Date07/25/2026

Supplemental Questions

Required fields are indicated with an asterisk (*).

* Why are you interested in this position at the University of Portland?

(Open Ended Question)

* Are you available to work during the Summer?

Yes

No

Required Documents

Required Documents

Resume

Cover Letter

Optional Documents

Contact

University of Portland

5000 N. Willamette Blvd

Portland, Oregon

97203-5798

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