Executive Assistant to VP for HR

Applicants must be legally authorized to work in the United States at the time of hire and must maintain authorization throughout employment. This position is not eligible for sponsorship.

This position is contingent upon the availability of sufficient funding.

Position Title:
Executive Assistant to VP for HR

Position Summary:
The Executive Assistant provides advanced, high-level administrative support to the Vice President for Human Resources and Culture (VP) in a dynamic higher education environment. The incumbent will work closely and collaborate with the VP and Chief of Staff to ensure the smooth operation of Human Resources and Culture ( HRC ) administrative functions. This position requires the highest level of confidentiality and discretion in handling sensitive personnel, employee relations, compensation, and organizational matters. The incumbent serves as a trusted partner to Human Resources leadership and is expected to maintain confidentiality and professionalism in all matters pertaining to the Office of Human Resources and Culture and the College.

Essential Duties and Responsibilities :
Executive Support
Provide high-level administrative support to the Vice President, including managing complex calendars, coordinating meetings, and arranging travel and logistics.
Prepare, review, and coordinate correspondence, reports, presentations, and other executive communications.
Exercise sound judgment and discretion in handling confidential, sensitive, and strategic information.

Customer Service, Communications, and Stakeholder Relations
Serve as a primary point of contact for the Vice Presidents Office and act as a liaison between internal and external stakeholders, including faculty, staff, students, vendors, and governing bodies.
Facilitate effective communication across departments and ensure timely follow-up and resolution of inquiries and requests.
Foster a professional, welcoming, and customer-focused environment for all visitors and constituents.

Administrative and Office Operations
Coordinate and support the daily operations of the Vice Presidents Office to ensure efficient and effective administrative services.
Manage office logistics, scheduling, travel arrangements, vendor interactions, and operational activities in support of departmental objectives.
Assist with planning and execution of office functions, meetings, and special events.

Project and Strategic Initiative Support
Support the planning, coordination, implementation, and tracking of departmental projects, initiatives, and strategic priorities.
Conduct research, compile data, and prepare briefing materials, reports, and presentations to support executive decision-making.

Information and Records Management
Maintain, organize, and safeguard confidential records, files, and databases in accordance with institutional policies and record retention requirements.
Compile, track, and manage information to support reporting, compliance, and operational needs.

Meeting and Event Coordination
Coordinate executive meetings, retreats, committee meetings, and special events, including scheduling, logistics, agenda preparation, and materials development.
Prepare and distribute meeting minutes, document action items, and monitor follow-up activities to support timely completion of objectives.

Collaboration and Team Support
Partner with colleagues across the Division of Human Resources and Culture and other campus departments to support operational excellence and service delivery.
Contribute to a collaborative, team-oriented environment and support continuous process improvement initiatives.

Required Qualifications:

Bachelors degree or an equivalent combination of education and relevant professional experience.
Five (5) to seven (7) years of progressively responsible administrative, executive support, or office management experience, preferably within a higher education environment.
Demonstrated proficiency with Microsoft Office Suite, Google Workspace, and enterprise calendaring, scheduling, and communication platforms.
Strong organizational, project coordination, written communication, and interpersonal skills.
Proven ability to manage multiple priorities, exercise sound judgment, maintain confidentiality, and work independently in a fast-paced environment.

Preferred Qualifications:
Experience providing executive-level administrative support to senior leaders within higher education.
Knowledge of higher education governance structures, academic operations, and institutional policies and procedures.
Demonstrated ability to build effective working relationships and collaborate with individuals from diverse backgrounds and organizational levels.
Experience coordinating special projects, executive communications, and high-profile meetings or events.

Certifications, Licenses, Restrictions :
NONE

Physical Demands:

While performing the duties of this job, the employee is regularly required to: sit, walk, use hands to handle office supplies, operate computer and other office equipment, talk, and hear. The employee is frequently required to: reach with hands and arms, and stand. The employee is occasionally required to: stoop, climb, and lift and/or move up to 15 pounds with assistance. Specific vision abilities required by this job include the ability to adjust focus.

Shift:
Days

% Travel Required:

Full Time/Part Time:
Full-time

Work Location/Schedule:
This position is eligible for a hybrid work arrangement.

FLSA:
Non-Exempt

Number of Vacancies:
1

Anticipated Candidate Start Date:
07/01/2026

Position End Date:

Posting Detail Information Posting Number:
SC0896P

Posting Open Date:
06/01/2026

Posting Closing Date:

Open Until Filled:
Yes

Special Instructions to Applicants:
Applicants are required to submit a formal writing sample as part of the application packet. The writing sample should be a professional memorandum that demonstrates the applicants ability to communicate clearly and professionally, organize information effectively, exercise sound judgment, and convey information in a polished format appropriate for senior-level leadership.

The memorandum should be no more than 2 pages and may be based on a professional, academic, or work-related topic. Samples that reflect executive-level communication, meeting follow-up, policy interpretation, project coordination, or administrative recommendations are encouraged. Applicants may redact any confidential, proprietary, or personally identifiable information before submission. Applications that do not include the required writing sample may not receive full consideration.

EEO Statement:
Spelman College is an Equal Opportunity Employer. We are a smoke-free campus.