Legal Recruiting Assistant

Phelps Dunbar LLP is an AmLaw 200 full-service law firm. The Legal Recruiting Assistant at Phelps Dunbar will work closely with the Legal Recruiting Department to help implement all aspects of legal recruiting including the on-campus interview process and lateral hiring. The position is located in New Orleans. The Legal Recruiting Assistant must demonstrate sound judgement, ensure confidentiality, and maintain a professional demeanor in all interactions with internal and external contacts on all levels. This is a firmwide, entry-level, non-exempt position.

Essential Duties and Responsibilities:

On-Campus Recruiting (OCI)

• Assist in law school communications; register for on-campus interviews at law schools.
• Help arrange schedules and manage summer associate hiring initiatives for firmwide offices.

Summer Program

• Work with the Legal Recruiting team to plan and execute summer associate programs firmwide.
• Travel to offices firmwide as needed to help and attend scheduled social functions.
• Help with administrative onboarding and offboarding for all summer associate hires firmwide.

New Associate Orientation and Hiring

• Assist in administrative management of firmwide onboarding process for new lawyers arriving from law school and from judicial clerkships.
• Assist in planning and implementing firmwide New Associate Orientation.
• Lateral Legal Hiring
• Assist in law school outreach and recruiting efforts that pertain to lateral hiring.
• Helping Legal Recruiting team with determining hiring needs firmwide, writing and placing job applications, resume collections, scheduling interviews and legal offer and hiring administration.
• Collect all completed new hire forms
• Prepare and send new hire and departure notices.
• Prepare, mail and e-file new hire and departure packets.
• Help maintain electronic personnel files in multiple databases.
• Help manage resume collection and response.
• Schedule and assist with Event planning and Professional Development training programs.

Education and Experience Required:

• Bachelors degree required.
• Strong verbal and written communications skills are required.
• Must be a highly resourceful team-player who is polite and respectful to others.
• Must be highly organized, meticulously detail-oriented, while maintaining a high level of quality and accuracy.
• Ability to perform in a fast-paced environment, juggling multiple work assignments and the ability to work under pressure.

Qualifications and Skills Required:

• Strong communications skills, both oral and written. This position requires substantial contact with firm attorneys and staff.
• Ability to safeguard confidentiality and have a strong work ethic.
• Strong organizational skills, problem solving skills and attention to detail.
• Strong computer skills, including the use of AI.
• Ability to timely respond to demands while maintaining a high degree of attention to detail.