Central Office Front Desk Receptionist/HR Assistant

TITLE: Central Office Front Desk Receptionist/HR Assistant

REPORTS TO: Director of Human Resources

EMPLOYMENT STATUS: 12 months/year

8 hours/day

7:30 AM - 4:00 PM, Mon. - Fri.

Pay-Commensurate with experience

FAIR LABOR

STANDARDS ACT STATUS: Non-exempt

QUALIFICATIONS:

• Valid driver's license.
• High school diploma.
• Must provide a valid criminal history background check.
• Must be accurate, efficient, and capable of handling detailed work assignments.
• Pleasant phone voice and etiquette
• Good health, high moral character, and a good attendance record.
• Proficiency in office procedures, computer skills and operation of office equipment.
• General knowledge of school and office procedures.

GENERAL DESCRIPTION:

The Central Office Front Desk Receptionist/HR Assistant is responsible for the day to day management of the Central Office front desk & assisting the Human Resources Team.

ESSENTIAL FUNCTIONS:

• Maintains respect at all times for confidential information.
• Performs, communicates and acts in a professional manner at all times.
• Processes orders for employee retirements and years of service pins.
• Answer all incoming calls and greet individuals arriving at the Central Office.
• To monitor and update corporation telecommunications greetings.
• Arranges all interviews for applicants and provides written schedules for files.
• Stuffing and mailing of all other bulk mailing, payroll and vendor checks, and/or informational flyers to employees and community.
• Collect, order, and distribute requests for the Central Office's clerical supplies.
• Order supplies and maintain the workroom copier, fax machine, postage meter, etc.
• Distribute internal and external mail to Central Office staff.
• Maintain a volunteer background portal.
• Annually update the school corporation's phone list.
• Order end of year service pins, retiree gift, and Support Staff of the Year (SOY) Teacher of the Year (TOY) plaque.
• Assist with all filing as needed.
• After each Board Report: Update Safe Schools, Update Sick Bank Spreadsheet, Update Teacher License Check, Update Staff Email Lists, Post New Hires to Newsletter
• Support HR Director in posting and updating all applicant jobs on Nimble.
• ECA Reports
• Maintain active substitute teacher files including application, license, and other required information.
• Maintain records and process Student Field Observation limited background checks.
• Prepare calendar work schedules, calculating actual days worked by each job classification.
• Complete employment verifications, Workforce Development unemployment forms, and teaching verification of experience forms.
• Other duties as assigned by the Director of Human Resources and/or other administrators.

OTHER DUTIES AND RESPONSIBILITIES:

• Conducts other duties as assigned by the administration on a temporary or emergency basis to facilitate the operation processes of the School Corporation.
• Assists with preparation of materials for new employee orientation.
• Responsible for finding coverage for the front reception work area when absent.

TYPICAL PHYSICAL DEMANDS:

• Requires occasional lifting of boxes or other items weighing up to 50 pounds.

Comprehensive Benefits Package