Human Resources Assistant

Position Summary:

Under general supervision, provides a variety of administrative services for the University in support of the day-to-day operations of the Human Resources Department.

Duties and Responsibilities:

Responsible for operational and technical personnel duties to include, but not limited to:

• Process paperwork for new employees, including I-9 compliance
• Computer entry and file maintenance
• Assist with NEOGOV database, including but not limited to routing applications
• Process and manage workers compensation program and OSHA reporting requirements
• Welcome and provide guidance to employees and the public regarding personnel matters, including the interpretation of general HR policies and procedures
• Assist with new employee orientation for customers
• Update and maintain HR Portal forms
• Responsible for the maintenance of confidential personnel files
• Maintain computer employee data information
• Answer telephones and provide accurate information to callers
• Conduct employment verifications
• Assist with various personnel projects, including but not limited to leave administration and timesheets
• Establish and maintain various reports and documents to provide current personnel information
• Responsible for the maintenance of HR archived files
• May supervise and train student employees
• Regular and predictable attendance is required
• Perform other duties as assigned

Minimum Job Requirements:

A high school diploma or equivalent certificate, along with a minimum of two years of related experience, is required. Experience in higher education, human resources, or a related field is preferred.

Knowledge, Skills, and Abilities:

• Ability to work with sensitive information and to maintain high standards of confidentiality at all times
• Ability to maintain effective working relationships with employees, other agencies, and the public
• Ability to follow written and verbal instructions
• Ability to pay attention to detail
• Ability to multitask
• Ability to communicate effectively orally and in writing
• Ability to perform routine and moderately complex clerical tasks rapidly and accurately
• Knowledge of computer-based programs to include experience with database queries and report writing, HRIS entry, maintenance, and Microsoft Office
• Knowledge of procedures and regulations established, and maintain effective working relationships with others
• Knowledge of Workers Compensation state regulations and processes preferred
• Knowledge of general payroll principles and methods

Physical Demand and Working Conditions:

• Work is primarily sedentary in nature that at times requires e xerting up to 25 pounds of force occasionally and/or a consistent amount of force frequently or constantly to lift, carry, push, pull, or otherwise move objects.
• This position is based on the main campus in Portales and typically follows a Monday through Friday 8-5 schedule, with occasional local travel to a nearby archive storage facility.

Condition of Employment: Must pass a pre-employment background check.

Electronic Application Instructions: Electronic applications should be submitted through the "Apply" link on the top of this page. Please attach the following required documents to your electronic application:

Required Documents:
Letter of Interest
Contact information for three references (blind or off list reference checks may be conducted on finalists
Please ensure that you attach all required documents even if you have applied for other positions at ENMU as the committee does not have access to those records.

Equal Employment Opportunity /Title IX/IPRA. Eastern New Mexico University does not discriminate on the basis of race, color, national origin, religion, sex (including pregnancy, gender identity, and sexual orientation), age, disability, genetic information, veteran status, or any other characteristic protected under federal, state, or local laws. If a reasonable accommodation is needed to participate in the job application or interview process, or to perform essential job functions, please contact the Office of Human Resources at .... New Mexico is an open records state; therefore, ENMU complies with the Inspection of Public Records Act, NMSA 1978, Chapter 14, Article 2, from the Office of the New Mexico Attorney General. Any concerns regarding sex discrimination should be addressed to the Title IX Coordinator at either ... , ..., or Curry Hall Office 127, 1500 S Avenue K, Portales, NM 88130. Requests for inspection of public records should be sent to ... . For any other inquiries, please contact Human Resources at ... or e-mail ... .