Payroll and HRIS Coordinator

JOB TITLE: Payroll & HRIS Coordinator

DEPARTMENT: Human Resources

FLSA: Non-Exempt

LOCATION: Yonkers, NY

REPORTS TO: Payroll & Benefits Manager

SALARY: $65,000 to $75,000

SUMMARY:

Support the Payroll Team with payroll processing and day-to-day HRIS administration. The Payroll & HRIS Coordinator is responsible for maintaining accurate employee records, processing payroll transactions, conducting routine audits, supporting reporting needs, and ensuring employee data is entered and maintained accurately within ADP Workforce Now and related HR systems.

DUTIES & RESPONSIBILITIES:

Payroll Administration

• Review and audit timesheets, timekeeping records, and payroll data to ensure accuracy and compliance prior to payroll processing.

• Process payroll-related transactions, including new hires, terminations, promotions, transfers, compensation changes, leave adjustments, and prorated pay calculations.

• Maintain employee payroll records, including tax withholding, direct deposit, deductions, and other payroll-related information.

• Investigate and resolve payroll discrepancies, respond to employee inquiries, and assist with payroll reporting and audits.

• Ensure payroll activities are completed in accordance with established policies, procedures, and regulatory requirements.

HRIS Administration

• Maintain accurate employee data within ADP Workforce Now and other HR systems, including new hire records, personnel changes, and employee updates.

• Review and process personnel actions and employee transactions to ensure data integrity, compliance, and accurate recordkeeping.

• Conduct routine audits of employee records and electronic personnel files, making corrections as necessary.

• Support onboarding, offboarding, employee self-service, manager self-service, and routine HRIS inquiries.

• Assist with HRIS testing, system updates, reporting, and special projects assigned.

Reporting & Data Support

• Prepare and maintain recurring HR and payroll reports, tracking logs, and workforce data records.

• Assist with data collection, validation, and reporting for audits, compliance requirements, organizational metrics, and management requests.

• Other duties as assigned.

EXPERIENCE, EDUCATION AND SPECIAL REQUIREMENTS:

• Bachelor’s degree preferred, associate’s degree required

• Minimum 2 years’ experience in an HR Payroll Role.

• Strong Excel skills (ex. pivot tables, VLOOKUP, XLOOKUP, data analysis) and comfort working with large data sets

• Clear and concise communication skills, both written and verbal with an emphasis on a collaborative approach to working with a diverse group of staff and leaders.

• Dedicated, adaptable mindset with a creative and practicable approach to problem-solving.

• Solid understanding of payroll tax regulations and compliance requirements

• Knowledge of ADP WFN preferred.

• Experience in administration of diverse benefits and not for profit experience.

AGENCY PROFILE & EMPLOYEE EXPECTATIONS

Westhab is the premier organization of our kind in our region, providing housing and supportive services for more than 10,000 of the most vulnerable members of our community each year. We are staffed by an extraordinary group of hard-working professionals that are fully committed to our mission - Building Communities. Changing Lives. Working at Westhab is not easy. Our expectations for all staff are high. We believe that the people and the communities that we have the privilege to serve deserve our very best every day. We are results-driven organization that focuses on empowerment and impact. If you want to apply for this opportunity, it should only be because you feel ready for the challenges and expectations that come with joining this kind of team. (EOE)

OCCUPATIONAL SAFETY AND HEALTH ADMINISTRATION (OSHA):

The Occupational Safety and Health Administration (OSHA) ensures safe and healthful working conditions to workers by setting and enforcing standards and by providing training, outreach, education and assistance. Westhab complies with all applicable OSHA standards, rules and regulations in addition to keeping our workplaces free of serious recognized hazards.