Student Employment Coordinator

The Student Employment Coordinator administers all human resources processes related to student employment, providing full lifecycle support across the university while partnering with departments and hiring managers to hire and support student employees. This role serves as a central resource for student employment by understanding workforce needs, guiding recruitment and HR processes, and ensuring compliance with institutional and regulatory requirements. In addition, the Coordinator performs key administrative functions such as maintaining records, coordinating processes, communicating policies, and serving as the primary point of contact to support a consistent, high-quality experience for both hiring managers and student employees.

• Serves as a point of contact to employees, managers, and internal and external stakeholders. Responds to inquiries and escalates more complex issues to the appropriate authorities

• • Provides frontline coordination and operational support for student employees and hiring managers. Answers questions, helps them navigate student employment processes, and resolves issues or escalates more complex issues to the right person
  • • Helps ensure a smooth and positive experience for both managers and student employees through consistent collaboration and communication
    • Audits and tracks compliance for various HR functions such as onboarding, off boarding, criminal background checks, and credentialing
    • • Tracks required steps like onboarding, background checks, and employment eligibility to ensure everything is complete, accurate, and compliant with policies and regulations
      • Creates and maintains various HR specific reports, databases, and/or records to ensure compliance with established policies, procedures, and legal rules and regulations
      • • Keeps student employment records accurate and up to date, understands different student job requirements across departments, and runs reports to support compliance and decision-making
        • Enters, reviews, and processes HR transactions according to established policies and procedures
        • • Processes a high volume of student employment hiring, job changes, and other HR actions in the system, making sure everything follows university policies and employment rules
          • Manages the dissemination of HR related communications to various audiences under the direction of leadership
          • • Communicates HR processes, student employment policies, and procedural updates to hiring managers and campus partners, including delivery of training when needed
          Department:

          Human Resources

          Compensation:

          Starting at $21.00 per hour, commensurate with experience

          Required Qualifications:
          • Past work experience in Human Resources or related field
          • Strong computer skills (MS Word, Excel and Power Point)
          • Superior interpersonal and communication skills
          • Strong customer service skills, with demonstrated ability to work effectively with various groups and individuals
          • Ability to maintain discretion and the highest ethical and professional standards while dealing with confidential information
          • Experience working in a fast-paced, collaborative, and team-oriented environment with quickly shifting priorities
          • Strong initiative and ability to remain adaptable to different situations and changes
          
          Preferred Qualifications:
          • Bachelor's Degree in HR or related field
          • Experience utilizing an HR software, preferably Workday
          • Previous work experience in a college or university setting
          
          Education:
          • Minimum Degree Required: High School Diploma or equivalent
          • Preferred Degree: Bachelor's Degree in HR or related field
          
          How to Apply:

          Applicants must submit the following documents using the online application:

          • Resume
          • Cover Letter

          *Please use your application materials to speak to each of the qualifications for this position as listed above. Be sure to describe your relevant experience and areas of expertise, using specific examples from your work and education history. Applicants must complete all required fields and attach all required documents prior to submitting the online application.
          
          All final candidates will be asked to provide names, email contact information, and/or phone numbers for three (3) references, with at least one being from a manager or supervisor, during the interview process.
          
          Note: Once you have attached your materials and submitted your application, you will not be able to go into the system and change them.
          
          To Ensure Consideration: Applications received by the end of the day on 06/19/2026 are ensured full consideration. Applications received after that date may be given consideration. Application materials will be evaluated, and the most qualified applicants will be invited to participate in the next step of the selection process. Incomplete and/or late application materials may not receive consideration.
          
          Contact Information:
          
          For questions regarding your application and additional options to apply, contact Human Resources at recruitment@uwosh.edu or ...
          
          Work Authorization
          Unless otherwise indicated in the job posting, the University of Wisconsin Oshkosh does not offer H-1B or other work authorization visa sponsorship for this position. Candidates must be legally authorized to work in the United States at the time of hire and maintain work authorization throughout the employment term. UW Oshkosh is not an e-verify employer; therefore, STEM extensions are not options for work authorization.

          Legal Notices:

          Reasonable Accommodations

          UWO provides reasonable accommodations to qualified individuals with disabilities who are employees or applicants for employment. Employment opportunities will not be denied because of the need to make reasonable accommodations for a qualified individual with a disability. If you need assistance or accommodation in applying because of a disability, please contact hroffice@uwosh.edu or .... This job announcement and other material on this site will be made available in alternate formats upon request to an individual with a disability.
          
          Confidentiality of Applicant Materials
          UWO is a State agency and subject to Wisconsin's Open Records Law. UWO will not, however, reveal the identities of applicants who request confidentiality in writing except as may be required by Wisconsin's Open Records law. In certain circumstances, the identities of "final candidates" and/or the identity of the appointed applicant must be revealed upon request.
          
          CBC & Reference Check Policy
          All candidates for employment are subject to a pre-employment screening which includes a criminal background check, work authorization, and verification of education. It will also require you and your references to answer questions regarding sexual violence and sexual harassment.
          
          Annual Security and Fire Safety Report (Clery Act)

          For the UWO Annual Security and Fire Safety Reports (i.e., Clery Report), which includes statistics about reported crimes and information about campus security policies, see , or call UWO Police Department, at ... for a paper copy.

          UW is an Equal Opportunity Employer
          Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, pregnancy, disability, status as a protected veteran, or any other bases protected by applicable federal or State law and UW System policies. We are committed to building a workforce that represents a variety of backgrounds, perspectives, and skills, and encourage all qualified individuals to apply.