Human Resources Coordinator

The Compensation Range is the span between the minimum and maximum base salary for a position. The midpoint of the range is approximately halfway between the minimum and the maximum and represents an employee that possesses full job knowledge, qualifications and experience for the position. In the normal course, employees will be hired, transferred or promoted between the minimum and midpoint of the salary range for a job.

Note: Applications will be accepted until 11:59 PM on the Posting End Date.

Job End Date

At UBC, we believe that attracting and sustaining a diverse workforce is key to the successful pursuit of excellence in research, innovation, and learning for all faculty, staff and students. Our commitment to employment equity helps achieve inclusion and fairness, brings rich diversity to UBC as a workplace, and creates the necessary conditions for a rewarding career.

Job Summary

The Human Resources Coordinator role focuses on providing general advice and recommendations on the interpretation of collective agreements, other agreements and handbooks governing conditions of employment within the VP Finance & Operations portfolio. This position also provides advice and support regarding recruitment activities and the hiring process.

Organizational Status

Reports to the Manager or Senior Human Resources Manager, VPFO, and works collaboratively with VPFO HR team and supportively with VPFO staff and management.

Work Performed

Provides advice and support on recruitment activities and is responsible for the hiring process within Workday, including but not limited to the following activities: job descriptions, external postings, reviewing resumes, conducting telephone screenings, coordinating and participating in interviews, conducting reference checks, extending offers of employment.

Subject matter expert on Workday HR processes, providing reports and conducting analysis to clients and HR team members as required. Provides advice and guidance on effective and efficient use of the system to expedite and/or streamline processes;

Develops and implements reporting systems and structures for departments and senior management that enable senior managers to monitor both people resources and the correlated financial health of the areas in their responsibility, including salary administration, FTE and staffing reports, quarterly HR metric reports, HR Dashboard, and supporting VPFO units with benchmarking initiatives;

Develops, reviews & analyzes comprehensive HR financial reports from Workday, which monitor and report on trends, metrics, Key Performance Indicators and changes between comparative time periods;

Responsible for interpreting and disseminating data extracts in Microsoft Excel to departments and senior administration, writes factual summaries of data content and integrates the analysis into reports and presentations;

Leads all aspects of the HR orientation and onboarding process for VPFO that includes creating and maintaining materials, coordinating training, and working with managers and VPFO HR team to ensure proper employee orientation to UBC and the portfolios;

Supports the VPFO Attendance Management Programs. Including but not limited to CUPE 116 attendance management process;

Provides guidance on leave management activities including vacation, sick, maternity, parental, medical, unpaid leaves as well as reduced appointment and secondments. May coordinate maternity/parental leave meetings as requested on an ad hoc basis;

Responsible for the accurate preparation, review, and approval of all documents associated with the entire employee life cycle. This includes, but is not limited to, employment offers, employment verifications, salary adjustments, leaves, promotions, layoffs, resignations, retirements, and transfers. Ensure all documentation adheres to applicable employment agreements, policies, and legal regulations

Provides general HR advice with regards to University policies, procedures and practices, and the interpretation of collective agreements, other agreements and handbooks governing conditions of employment. Refers matters which are more complex to HR Managers;

Identifies opportunities for enhanced Workday use and automated reporting to create efficiencies, increase effectiveness of HR processes and ensure data integrity;

Partners with Central HR team members to troubleshoot, identify and implement changes to increase efficiencies and increase effectiveness as required;

Participates in the development and is responsible for the implementation of HR guidelines, processes, and procedures within VPFO;

Supports Human Resources training programs and coordinates other special projects as required.

Performs ad-hoc analytical reporting and other duties as required.

Consequence of Error/Judgement

Inappropriate advice or inaccurate information provided to client may result in the filing of grievances, arbitration processes, or the initiation of litigation. Any of these outcomes may have significant financial consequences for client departments, may have a negative impact on the University s relationship with unions and associations and/or may contribute to an unfavorable public image of the University. Failure to deliver services to departments in a timely manner may result in a disruption of client department operations. Misuse or misunderstanding of proper HR data management tools and practices may result in negative implications to employees in the client portfolios with a negative impact on staff morale and well-being.

Supervision Received

Works collaboratively with the HR team and under the general supervision of the Senior Human Resources Manager, VPFO, in accordance with established principles and methods. Works closely with departmental management teams.

Supervision Given

None

Minimum Qualifications
Undergraduate degree in a relevant discipline. Minimum of two to three years of related experience, or the equivalent combination of education and experience.

- Willingness to respect diverse perspectives, including perspectives in conflict with ones own

- Demonstrates a commitment to enhancing ones own awareness, knowledge, and skills related to equity, diversity, and inclusion

Preferred Qualifications