HR Onboarding Specialist

Job ID Number

Employment Type

Worksite Flexibility

Job Summary

Job Description

We are looking for a HR Onboarding Specialist to provide a best-in-class onboarding experience to new hires across various client teams. This role requires a constant focus on collaboration, attention to detail, and clear, concise communication. As the front door to the company, we rely upon the Onboarding team to present a top notch first impression to all new hires. This position will be part-time and hybrid.

"This position does not offer sponsorship for work authorization."

Work Arrangement :

This role is primarily remote, with occasional on-site visits required at the client facility or nearby location.

What Youll Do

• Facilitate and execute onboarding process for new hires

• Initiate and monitor pre-employee drug and background screenings

• Ensure accurate and compliant I-9 completion and documentation

• Ensure client specific requirements are met

• Act as subject matter expert on all new hire processes, requirements, and workflows

• Utilize HRIS system (Workday) for onboarding processes and to store documentation

• Ensure accuracy of data input into systems and provided to new hires

• Provides excellent customer service throughout the onboarding process as well as after the worker starts by assisting with HCM related questions and directing new employees to appropriate resources

• Maintains discretion and ensures proper confidentiality in dealing with personal details of new hires

• Actively participates in problem-solving and suggests process improvements

• Support other HCM teams in completion of special projects and initiatives

• Assist with the coordination of interviews, orientation schedules, and compliance tracking (e.g., training, certifications)

• Provide administrative support for timesheet tracking, expense reports, and project updates

• Engage with current employees for feedback and insights to support staffing recommendations

• Contribute to process improvements and support special projects as needed across HCM teams

• Frequently engage with candidates and active employees to provide a quality experience

• Other duties as assigned

What You'll Need

Required:

• Bachelor's degree in Human Resources, Business, or a related field of study or equivalent experience is preferred

• Professional and/or Internship experience within an HR or Recruiting role preferred

• Excellent interpersonal and organizational skills

• Excellent attention to detail, work prioritization skills, and accuracy with data entry

• Ability to think critically, solve problems, make decisions and build trust across the organization

• Strong experience with MS Office Suite (Word, Excel, Outlook)

• Proven ability to communicate clearly and concisely both written and in verbal conversations

Preferred:

• Experience in a Human Resources role or onboarding employees

• Experience with Workday HCM

Physical Demands

• Ability to safely and successfully perform the essential job functions

• Sedentary work that involves sitting or remaining stationary most of the time with occasional need to move around the office to attend meetings, etc.

• Ability to conduct repetitive tasks on a computer, utilizing a mouse, keyboard, and monitor

The pay range for this position is $22.00 - $28.00 per hour (USD). Exact compensation may vary based on several factors, including location, experience, and education. Benefit package includes medical, dental, and vision insurance, as well as 401k retirement account access. Employees in this role receive paid time off and may also be entitled to paid sick leave and/or other paid time off as provided by applicable law.

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Reasonable Accommodation Statement

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CAI is committed to equal employment opportunity. We do not discriminate based on race, color, religion, sex, sexual orientation, gender identity, national origin, age, marital status, genetic information, disability, or veteran status. All employment decisions are based on valid job requirements, including hiring, promotion, and compensation. Harassment and retaliation are prohibited.