Human Resources Assistant ( Tupelo)

JOB TITLE:

Human Resources Assistant

DEPARTMENT:

Human Resources

REPORTS TO:

VP, Human Resources Officer

SUPERVISES:

N/A

FLSA STATUS:

Non-Exempt

GENERAL SUMMARY

Provides administrative and operational support for all core HR functions, including recruiting, onboarding, employee records, benefits administration, payroll support, and compliance tracking. Ensures accurate documentation, timely processing, and adherence to regulatory requirements while supporting HR leadership and staff.

ESSENTIAL JOB FUNCTIONS

Recruiting & Hiring Administration

Assists with the full application process, including posting positions, maintaining applicant logs (EEO tracking), and organizing candidate records

Coordinate pre-employment activities, including background checks, credit reports, and reference checks

Assists in scheduling interviews and supports hiring logistics

Process internal transfers and assist with hiring and promotion documentation

Onboarding & Employee Lifecycle Support

Assists in the coordination of onboarding, including orientation scheduling, document collection, and system access setup

Maintain employee status changes, including transfers and terminations

Prepare and process termination documentation, including COBRA notifications

Communicate employee updates to appropriate staff

Employee Records & HR Compliance

Maintain accurate personnel files and ensure proper handling of confidential information

Manage document imaging, retention, and audit-ready recordkeeping

Respond to employment verifications and general employee inquiries

Assists with maintaining and updating job descriptions, ensuring periodic review

Support compliance reporting, including EEO tracking and annual reports

Benefits & Payroll Coordination

Administer employee benefit enrollments, changes, and terminations

Coordinate with vendors and reconcile monthly benefit invoices

Support open enrollment and annual plan renewals

Serve as backup support for payroll processing and related audits

Training, Performance & HR Programs

Assists in coordinating training programs, including scheduling, tracking completion, and maintaining documentation for audits

Support performance review cycles and assist with salary administration documentation

General HR Support

Assist with audits and preparation of required documentation

Provide administrative support for HR projects and initiatives

Perform other duties as assigned

MINIMUM REQUIREMENTS

The following are required to enable job holders to perform the essential functions of the job.

SKILLS

Personal computer, good verbal and written communication skills, proficiency in Excel and document creation, highly efficient in managing tasks and deadlines

KEY COMPETENCIES

Organization and Time Management

Attention to Detail

Confidentiality and Professional Discretion

Multi-Tasking and Deadline Management

HR Knowledge and Regulatory Compliance

Problem Solving and Process Adherence

Coordination and Administrative Support

Knowledge of bank products, service, regulations, and compliance procedures, preferred

EXPERIENCE/EDUCATION

Associate's or Bachelor's degree in Human Resources, Business Administration, or a related field with 2 years related experience is preferred.

SCHEDULING

Regular schedule is Monday through Friday, 8:00 AM to 5:00 PM. Position requires flexibility to respond to time-sensitive issues and occasional unplanned needs outside standard hours