Talent Acquisition Coordinator

Job Title: Talent Acquisition Coordinator (18 Month Contract)

Reports To: Talent Acquisition Lead

Direct Reports: None

Salary: $60,000-70,000

Position Overview

Our client is seeking a Talent Coordinator to support high-volume recruitment within a fast-paced manufacturing environment. This role is responsible for full-cycle recruitment of hourly production roles and early-career talent, while also providing support on salaried hiring as needed.

The successful candidate will play a key role in ensuring hiring targets are met, maintaining recruitment systems and data accuracy, and delivering a strong candidate experience throughout the process.

Key Responsibilities

Recruitment & Talent Coordination

• Manage full-cycle recruitment for high-volume hourly roles, ensuring staffing levels align with operational needs
• Screen, assess, and shortlist candidates using an applicant tracking system (ATS)
• Conduct phone screens and coordinate interviews with hiring teams
• Maintain regular communication with candidates, addressing inquiries and ensuring a positive experience
• Complete reference checks and support offer stage coordination

Onboarding & Administration

• Coordinate onboarding activities, including scheduling orientations and preparing new hire documentation
• Partner with internal teams to ensure a smooth onboarding experience
• Maintain accurate and organized candidate records within the ATS and internal tracking tools
• Track recruitment metrics and generate reports to support hiring decisions

Job Posting & Talent Pipeline Development

• Manage and update internal and external job postings across multiple platforms
• Support the recruitment of co-op or early-career talent, including coordination of related administrative processes
• Attend career fairs and networking events to build candidate pipelines
• Assist in developing talent pools for ongoing and future hiring needs

Stakeholder Collaboration

• Work closely with hiring managers to align on recruitment needs, timelines, and candidate feedback
• Coordinate scheduling for interviews, site visits, or plant tours where applicable
• Provide regular updates to internal stakeholders on recruitment progress

Projects & Continuous Improvement

• Support recruitment-related projects and process improvements
• Assist with workforce planning initiatives and tracking
• Provide backup support to the Talent Acquisition Lead when required

Qualifications

• Post-secondary education in Human Resources or a related field; HR designation considered an asset
• 25 years of experience in high-volume, in-house recruitment
• Experience supporting hiring within manufacturing, production, or similar environments is preferred
• Strong understanding of full-cycle recruitment processes and employment standards
• Proficiency in Microsoft Office and familiarity with ATS platforms
• Strong organizational skills with the ability to manage multiple priorities in a fast-paced environment
• Excellent communication skills and a customer-service-oriented approach
• High level of professionalism and ability to handle confidential information

Core Competencies

Service Orientation

• Demonstrates a strong commitment to delivering a positive candidate and stakeholder experience

Accountability & Initiative

• Takes ownership of tasks and demonstrates a proactive, solutions-focused approach

Communication

• Communicates clearly and effectively with candidates and internal stakeholders

Working Environment

• Fast-paced, high-volume recruitment environment
• Flexibility required, including occasional evenings or weekends to support hiring needs

Success Measures

• Achievement of hiring targets and reduction in vacancy levels
• Timely and accurate recruitment tracking and reporting
• Positive candidate and hiring manager feedback
• Contribution to reducing early turnover through effective hiring practices