Human Resources Technician (1 Vacancy + Eligibility List)

BASIC FUNCTION
Under the direction of the Vice President, Human Resources & Labor Relations, perform a wide variety of administrative clerical duties in support of the Office of Human Resources.

REPRESENTATIVE DUTIES
1. Perform administrative duties and assist the Vice President (VP) with a variety of technical, clerical, and administrative duties; facilitate communications and coordinate activities between the VP, staff, public and other personnel. Work confidentially with discretion concerning personnel and disciplinary procedures.
2. Greet students, employees and the public; communicate information in person or by telephone where judgment, knowledge and interpretation of policies, procedures and regulations are necessary; receive, open and distribute mail; answer telephone calls and refer to appropriate staff members.
3. Assist with the functions of the Human Resources Generalist, including the management of the online applicant tracking system, onboarding new employees and the personnel database.
4. Prepare and maintain documents for the recruitment, screening and interview processes; assist with the preparation and administer skills test and assessments.
5. Operate a variety of office machines and equipment including a computer and applicable software including work processing, spreadsheets, database management, copier and email.
6. Review documents, records and forms for accuracy, completeness and conformance to applicable rules and regulations; compose and type correspondence, memorandum and forms independently or from oral instructions; maintain personnel and office files; order and maintain office supplies and other materials.
7. Compile data for reports as requested; track, maintain and report statistical applicant pool and other employee data to meet District, state and federal reporting requirements.
8. Initiate and monitor new-hire onboarding processes, both electronic and paper, as appropriate.
9. Process new employees and others for entry into the database and payroll. Review documents for completeness and accuracy.
10. Arrange and schedule a variety of meetings, appointments and conferences; prepare materials for meetings as assigned. Attend a variety of meetings as assigned and provide administrative staff support to committees, including taking and transcribing minutes of meetings. Serve on committees as assigned.
11. Meet schedules and timelines, organize multiple project s efficiently and effectively and carry out required project details throughout the year.
12. Monitor budget expenditures and transfers; maintain financial records and current account balances as assigned.
13. Seek and participate in professional development activities.
14. Other related duties and responsibilities as assigned. MINIMUM QUALIFICATIONS
EDUCATION AND EXPERIENCE

• Any combination equivalent to: graduation from high school and three (3) years administrative or technical clerical experience including some public contact.

KNOWLEDGE AND ABILITIES

• Knowledge of: Operations, procedures and methods of office to which assigned; modern office practices, procedures and equipment; record-keeping techniques and alpha and numeric filing systems; correct English usage, grammar, spelling, punctuation and vocabulary; interpersonal skills using tact, patience and courtesy; receptionist and telephone techniques.
• Ability to: Perform a wide variety of secretarial and clerical duties in support of the Office of Human Resources; assemble data for the preparation of reports; maintain complex and varied files and records; learn, interpret and apply rules, regulations, policies and procedures; operate a variety of office machines and equipment, including a computer and demonstrate ability to utilize work processing programs, spreadsheets, database management, and other applicable software, as well as calculator, copier and other equipment; establish and maintain cooperative and effective working relationships with others; communicate effectively both orally and in writing to exchange information in person and on the telephone; meet schedules and time-lines; prepare and type reports, correspondence and related materials; work confidentially with discretion with sensitive and private information applicable to personnel, collective bargaining and other union matters; work independently with minimal direction; exercise tact and diplomacy in dealing with sensitive or confidential matters, bend at the waist, kneel or crouch to file materials; sit or stand for extended periods of time.

EMPLOYMENT STATUS:

• Classified Bargaining Unit Position
• Classified Staff Salary Range 10
• Retirement System: CalPERS (upon meeting eligibility criteria)
• Salary placement is contingent on education, experience, and department budget.
• This posting is for 1 current vacancy and to establish a 6-month eligibility list for current and future Human Resources Technician openings.

WORKING CONDITIONS

• Environment: Office environment. Constant interruptions.

SCHEDULE & LOCATION:

• This position is scheduled 40 hours per week, 12 months per year.
• The schedule is Monday Friday from 8:00 a.m. 5:00 p.m.
• The primary location is Palm Desert Campus.
• The schedule and location are subject to change based on District need.

REQUIRED APPLICATION AND REQUIRED UPLOADED DOCUMENTS:

To be considered a candidate for this position, the following materials must be electronically uploaded:

• Online Application: All sections of the College of the Desert District online application must be completed including education and experience.
• Resume: Must include length of employment (month/year start and end dates) for each employer.
• Cover Letter: Please address how you meet the minimum requirements for this position and any special qualifications you possess.

REQUIRED IN YOUR APPLICATION:

• List of References : References should include at least two supervisors and one colleague. Please include name, title, email and current phone numbers. Letters of reference will not be accepted in lieu of the required List of References.

OPTIONAL UPLOADED DOCUMENTS:

• College Transcripts: Academic transcripts of all college level coursework showing date degree awarded from an accredited institution. For consideration, degree(s) must be awarded at the time of application. Unofficial transcripts are acceptable at time of application. Successful candidate must provide official transcripts upon hire. Non-U.S. transcripts must include a certified U.S. evaluation (i.e., NACES agency: www.naces.org) at the time of application. Diplomas will not be accepted in lieu of the required transcripts.

IMPORTANT INFORMATION FOR APPLICANTS:

• Applicants must be authorized to work for any employer in the U.S.
• College of the Desert does not offer sponsorship nor take over sponsorship for an employment VISA.
• Employment is contingent on residence in California.

• Incomplete application packages will not be considered.
• All submitted materials become the property of College of the Desert Community College District and will not be returned or copied and will be considered for this position only.

• Salary placement will be contingent on all materials submitted for this position.

• Applicant bears the sole responsibility for ensuring that the application package is complete when submitted.
• All travel arrangements will be at applicants expense.
• Application materials must be received by the deadline. Application materials received after the closing deadline will not be accepted.
• For online application, information, and instructions, visit the College of the Desert job opportunities website at https:// or call ....

• FAQs: For additional information, click here: Recruitment Frequently Asked Questions .

TIMELINES:

• For consideration, please apply by Sunday, June 7, 2026. Late submissions will not be accepted.
• First-level interviews are tentatively scheduled in-person on Monday, July 6, 2026 & Wednesday, July 8, 2026.
• Finalist-level interviews are tentatively scheduled in-person on Monday, July 20, 2026.
• Tentative schedule is subject to change based on District need.