Sourcing Specialist

Sourcing Specialist

West Palm Beach, FL Procurement

Job Type

Full-time

Description

Directly Reports To: Director of Procurement

JOB OVERVIEW:

The Sourcing Specialist is responsible for identifying, vetting, onboarding, and managing a nationwide network of service vendors to support facilities maintenance operations across the United States. This role plays a critical part in ensuring consistent service delivery, competitive pricing, and strong vendor partnerships aligned with company KPIs and client expectations.

Acting as a bridge between operations, vendor partners, and internal stakeholders, the Facilities Sourcing Specialist ensures that qualified vendors are strategically sourced, properly onboarded, and continuously evaluated to support both reactive and planned maintenance programs.

Key Responsibilities

Vendor - Sourcing & Network Development

Identify, recruit, and qualify service vendors across multiple trades (HVAC, plumbing, electrical, general maintenance, etc.) nationwide

Build and maintain a robust, geographically diverse vendor network to support client coverage requirements

Proactively fill coverage gaps in underserved or high-demand markets

Vendor - Onboarding & Compliance

Manage end-to-end onboarding process including credential verification, insurance compliance, licensing, and background checks

Ensure all vendors meet company standards, contractual requirements, and client-specific compliance expectations

Maintain accurate vendor records within internal systems

Vendor- Relationship Management

Establish and maintain strong, professional relationships with vendor partners

Serve as a primary point of contact for onboarding vendors during initial engagement phases

Promote accountability and alignment with service expectations, SLAs, and KPIs

Pricing & Negotiation

Negotiate competitive labor rates, trip charges, and material markups

Support cost control initiatives while maintaining quality service delivery

Partner with operations and estimating teams to validate market pricing

Cross-Functional Collaboration

Work closely with dispatch, operations, and account management teams to align vendor capabilities with client needs

Support urgent sourcing efforts for emergency or high-priority work orders

Contribute to process improvements within vendor management and sourcing workflows

WO Status Ownership:

Sourcing - This status flags WOs that require the Procurement Teams attention to locate and dispatch a vendor with a 3 day maximum SLT

Requirements

Job Related KPIs:

Sourcing Time Frame

0 - 3 days SLT

Vendor Onboarding Productivity

15-25 onboarded vendors per month.

Vendor Hot Spot Analysis

% of request vendor area built out.

Month over month rolling 30-day review

Reporting Required:

Weekly Vendor Hot Spot Report

Weekly Sourced FIT Vendor Report

New Initiatives / Opportunities Network Report - as needed

QUALIFICATIONS:

2+ years of experience in vendor sourcing, procurement or facilities maintenance coordination

Strong understanding of facilities trades and service delivery models

Positive and professional demeanor

Experience managing vendor networks across multiple states or regions preferred

Excellent negotiation, communication, and relationship-building skills

Ability to build positive relationships with other employees and vendors, while maintaining high productivity expectations

Highly organized with strong attention to detail and compliance requirements

Proficiency in CMMS systems (Facil IT, Service Channel, Ecotraks, etc), vendor management platforms.

Ability to prioritize and multitask