AP / AR & HR Coordinator

Job Title: AP / AR & HR Coordinator (Temp-to-Hire)

Location: Louisville, KY

Employment Type: Full-Time, Temp-to-Hire

Schedule: Monday–Friday | 8:00 AM–4:30 PM

Compensation: $26–30/hour DOE

Position Summary

Kelly Services is partnering with Sweep-All to hire an AP / AR & HR Coordinator to manage daily accounting activities, employee administration, and office operations. This role is ideal for candidates who thrive in a small business environment, are comfortable handling multiple responsibilities, and have strong QuickBooks Desktop experience.

This is a hands-on position requiring ownership of Accounts Payable, Accounts Receivable, employee administration, customer communication, and recurring operational processes.

Responsibilities

Accounts Receivable:

	
• Process customer payments and deposits
  
  	

• Post ACH and electronic payments
  
  	

• Monitor customer balances
  
  	

• Assist with collections activity
  
  	

• Upload invoices into customer portals
  
  	

• Create and maintain customer files
  
  

Accounts Payable:

	
• Enter invoices into QuickBooks Desktop
  
  	

• Process vendor payments
  
  	

• Cut and issue checks
  
  	

• Maintain vendor records
  
  	

• Request missing invoice information
  
  	

• Assist with payment reporting
  
  

HR Administration:

	
• Coordinate applications and interviews
  
  	

• Create and maintain employee files
  
  	

• Process onboarding documentation
  
  	

• Complete E-Verify and new-hire reporting
  
  	

• Maintain attendance records
  
  	

• Assist with benefits administration and employee documentation
  
  

Office Operations:

	
• Answer phones and monitor emails
  
  	

• Maintain records and filing systems
  
  	

• Order office supplies
  
  	

• Update spreadsheets and recurring reports
  
  	

• Maintain schedules and office documentation
  
  	

• Assist with route sheet entry and administrative projects
  
  

Accounting / Reporting:

	
• Assist with reconciliations
  
  	

• Track expenses and receipts
  
  	

• Monitor company credit card activity
  
  	

• Support month-end reporting processes
  
  

Requirements:

	
• Minimum 2 years QuickBooks Desktop experience required
  
  	

• Minimum 2 years Accounts Payable and Accounts Receivable experience
  
  	

• Strong Microsoft Office and spreadsheet skills
  
  	

• Strong organization and attention to detail
  
  	

• Ability to manage multiple priorities independently
  
  	

• Strong communication and problem-solving skills
  
  

Preferred Experience:

Experience within :

	
• Trucking
  
  	

• Logistics
  
  	

• Manufacturing
  
  	

• Construction
  
  	

• Distribution
  
  	

• Small business operations
  
  

Preferred additional experience:

	
• HR administration
  
  	

• Benefits administration
  
  	

• Customer portals
  
  	

• Multi-system environments
  
  

Ideal Candidate:

	
• Self-starter
  
  	

• Detail-oriented
  
  	

• Organized
  
  	

• Adaptable
  
  	

• Comfortable wearing multiple hats
  
  	

• Strong sense of ownership
  
  	

• Interested in long-term growth opportunities
  
  	

• Applicants should be prepared to discuss their specific QuickBooks Desktop experience, including daily functions and responsibilities
  
  

How to Apply:

If interested please send a resume to ... or call Tiffany at ....

10232434