Payroll and Benefits Specialist

The Payroll & Benefits Specialist is responsible for supporting the full payroll cycle, administering employee benefits, and assisting with general accounting functions. This role ensures accurate and timely payroll processing, maintains employee benefit programs, and provides financial and administrative support to the Finance Department.

Essential Duties/Key Responsibilities

Payroll Administration

• Process and support weekly/bi-weekly payroll for approximately 200 employees
• Audit timekeeping records and resolve discrepancies with employees and supervisors; provide guidance where needed
• Submit payroll to UKG and verify payroll accuracy
• Process employee reimbursements (e.g., mileage) through payroll
• Manage wage allocations to appropriate departments and funding sources
• Ensure accuracy of payroll tax filings, including quarterly returns (941s) and year-end W-2s/W-3s

Administration Benefits

• Administer employee benefits including medical, dental, and life insurance programs
• Track and manage vacation, personal, and sick time accruals
• Coordinate retirement contributions (401k and pension plan)
• Provide required documentation for Worker's Compensation audits and pension reporting

Systems & Reporting

• Manage and maintain payroll and timekeeping systems (e.g. UKG)
• Prepare reports and perform data analysis using Excel and payroll software
• Assist with financial audits
• Ensure data accuracy, confidentiality, and compliance with organizational policies

Additional Responsibilities

• Attending meetings and relevant training as required
• Assist the Fiscal Director and Finance Department with special projects
• Perform other duties as assigned

Skills and Qualifications

• Associate's degree in accounting, Finance, or related field (or equivalent experience)
• 2-3 years of payroll and/or accounting experience
• Experience with payroll systems (UKG Ready preferred)
• Strong Excel skills (including pivot tables and data analysis)
• High level of accuracy, attention to detail, and confidentiality
• Strong communication and interpersonal skills
• Ability to take the initiative to follow-through and meet deadlines
• Ability to work under pressure while maintaining professionalism
• Proficient in the use of technology
• Experience with benefits administration
• Strong organizational skills with the ability to manage detailed payroll and filing systems
• Experience in non-profit or human service organizations preferred