Human Resources Benefits Manager (SCR)

Job Posting

Important Recruitment Information for this vacancy

• Job Posting closes: Open until Filled
• Required documents uploaded by: All required documents listed below must be attached to your application within 2 days of applying for your application to be considered complete.

Agency Information:

Kansas Department for Aging and Disability Services

Protecting Kansans, Promoting Recovery and Supporting Self Sufficiency

About the Position

Who can apply: Anyone

Classified/Unclassified Service: Unclassified

Full-Time/Part-Time: Full-Time

Regular/Temporary: Regular

Work Schedule: M-F

Eligible to Receive Benefits: Yes

Veterans' Preference Eligible: Yes

Disability Preference Eligible: Yes

Search Keywords: Human Resources Benefits Manager

Compensation: Up to a maximum salary of $46,200 annually.

• Salary can vary depending upon education, experience, or qualifications

Employment Benefits

Comprehensive medical, mental, dental, vision, and additional coverage

Sick & Vacation leave

Work-Life Balance programs: parental leave, military leave, jury leave, funeral leave

Paid State Holidays (designated by the Governor annually)

Fitness Centers in select locations

Employee discounts with the STAR Program

Retirement and deferred compensation programs

Visit the Employee Benefits page for more information

Position Summary & Responsibilities

Position Summary:

The incumbent in this position provides employees information regarding benefits, Kansas Public Retirement System (KPERS) and Optional Group Life Insurance. Accepts responsibility and accountability for all administrative aspects of State of Kansas Group Health Insurance Plan. Enter all new employees into the Sharp HR System, health insurance portal and retirement portal. Track employees on FMLA each pay period to ensure adequate funds. Provide administrative back-up to other department members and assist with filing personnel files.

Job Responsibilities may include but are not limited to the following:

KPERS/Benefits - Insurance Map Portal

The incumbent is the contact for OSH/AAC employees on KDAD's policies concerning benefits, Kansas Public Employee Retirement System (KPERS) and Optional Life Insurance (OGLI). The incumbent accepts responsibility and accountability for all administrative aspects of the State of Kansas Group Health Insurance Plan and the KanElect Flexible Benefits Program for OSH/AAC. Works with KDADS central HR office to deliver benefits information sessions, scope of benefit information. Responsibilities include, but are not limited to, the following programs: KPERS, Group Health Insurance, deferred compensation KanElect Flexible Spending Accounts and Optional Group Life Insurance. Confer with KDADS employees about KPERS retirement issues, benefit application procedures for enrollment/enhancement. Overall, the incumbent consults with the KDADS central HR office about KPERS/Benefits as appropriate to inform KDADS' central office of concerns within the agency that may require KDADS' central office direct involvement. Enroll all new employees in the KPERS system.

Enter all new benefits eligible employees into the MAP portal system for initial enrollments. Provide assistance to employees regarding entering and uploading documentation as well as researching possible resolutions for issues which arise. When employees terminate, incumbent is responsible for updating the MAP portal in a timely manner.

During Open Enrollment, the incumbent provides OSH/AAC staff with updated information regarding benefits/changes for the upcoming year.

SHARP Entry

The incumbent is responsible for entering all new employee information into the SHARP payroll system as well as updating employee supervision, transfers, pay changes and terminations. Responsible for preparing all appropriate paperwork for terminated employees.

Payroll/Insurance Letters

Track employees who are on FMLA each pay period to ensure adequate paycheck funds available to cover insurance. In the case of insufficient funds, a letter will be sent to employee requesting payment.

New Employee Orientation

The incumbent will provide benefits information to all new employees and provide one on one assistance when needed. This position will also provide backup to the Retention Specialist with presenting the policies and procedures to staff on first day of orientation. The incumbent presents the initial employee procedures orientation for OSH/AAC staff, including but not limited to: OSH/AAC facilities and procedures, KDADS policies. The incumbent consults with the HR Director about new employee orientation as appropriate to inform HRD of concerns within the hospitals that may require HRD's involvement.

Other

File appropriate paperwork in personnel files. Prepare employee exit letters on behalf of HR Director.

Completes special projects and performs other duties as assigned including but not limited to ensuring the agency is adequately staffed during and immediately following natural and/or manmade disasters, infectious disease outbreaks, and/or acts of terrorism. Assists other employees in the work unit in accomplishing assignments as necessary.

Qualifications

Minimum Requirements:

• Two years of experience in general office, clerical and administrative-support work.

Preferred Requirements:

• Entry level job knowledge in Human Resource Management
• Ability to complete work accurately and meet deadlines, communicate effectively both orally and in writing, establish and maintain effective working relationships, independently plan and prioritize work, completing duties in an efficient manner, self-motivated to complete daily work tasks
• Experience with State Personal Regulations, SHaRP, and in Human Resources processing.

Post-Offer, Pre-employment Requirements:

• Must be able to pass a background check prior to employment.

Recruiter Contact Information

KDADS - Human Resources Recruiter

503 S. Kansas Ave

Topeka, KS 66603

Phone: ...

Fax: ...

Email: ...

Job Application Process

First Sign in or register as a New User.

Complete or update your contact information on the Careers> My Contact Information page. *This information is included on all your job applications.

Upload required documents listed below for the Careers> My Job Applications page. *This information is included on all your job applications.

Start your draft job application, upload other required documents, and Submit when it is complete.

Manage your draft and submitted applications on the Careers> My Job Applications page.

Check your email and My Job Notifications for written communications from the Recruiter.

Email - sent to the Preferred email on the My Contact Information page

Notifications - view the Careers> My Job Notifications page

Helpful Resources at jobs.ks.gov: "How to Apply for a Job - Instructions" and "How to Search for a Job - Instructions"

Required Documents for this Application to be Complete

Upload these on the Careers - My Job Applications page

• DD214 (if you are claiming Veteran's Preference)

Upload these on the Attachments step in your Job Application

• Cover Letter
• Resume

Helpful Resources at jobs.ks.gov: "How, What, & Where do I Upload Documents"

Kansas Tax Clearance Certificate: A valid Kansas Tax Clearance Certificate is a condition of employment for all employees of the State of Kansas. Applicants (including non-residents) who receive a formal job offer for a State job, are required to obtain a valid Tax Clearance within ten (10) days of the job offer. A Tax Clearance can be obtained through the Kansas Department of Revenue who reviews individual accounts for compliance with Kansas Tax Law.

If you have a missing tax return(s) or you owe taxes to the State of Kansas, please know that the Kansas Department of Revenue will work with you. The Kansas Department of Revenue can set you up on a payment plan to receive a Tax Clearance so you can get a job working for the State of Kansas. The Kansas Department of Revenue can be contacted at .... Kansas Department of Revenue - Tax Clearance Frequently Asked Questions

How to Claim Veterans Preference

Veterans' Preference Eligible (VPE): Former military personnel or their spouse that have been verified as a "veteran"; under K.S.A. 73-201 will receive an interview if they meet the minimum competency factors of the position. The veterans' preference laws do not guarantee the veteran a job. Positions are filled with the best qualified candidate as determine by the hiring manager.

Learn more about claiming Veteran's Preference

How to Claim Disability Hiring Preference

Applicants that have physical, cognitive and/or mental disabilities may claim an employment preference when applying for positions. If they are qualified to meet the performance standards of the position, with or without a reasonable accommodation, they will receive an interview for the position. The preference does not guarantee an applicant the job, as positions are filled with the best qualified candidate as determined by the hiring manager.

Learn more about claiming Disability Hiring Preference

PLEASE NOTE: The documentation verifying a person's eligibility for use of this preference should not be sent along with other application materials to the hiring agency but should be sent directly to OPS. These documents should be scanned and emailed to ..., or can be mailed/delivered in person to:

ATTN: Disability Hiring Preference Coordinator

Office of Personnel Services

Docking State Office Building

915 SW Harrison Ave, Suite 260

Topeka, KS 66612

Equal Employment Opportunity

The State of Kansas is an Equal Opportunity Employer. All qualified persons will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, political affiliation, disability or any other factor unrelated to the essential functions of the job.

If you wish to identify yourself as a qualified person with a disability under the Americans with Disabilities Act and would like to request an accommodation, please address the request to the agency recruiter.