Human Resources Specialist

Position Summary

The Human Resources Specialist will assist with day-to-day operations of the Office of Human Resources; including processing employee paperwork, maintaining electronic and paper files, developing documents and reports, and performing related duties in a positive and professional manner.

Essential Duties and Responsibilities

ESSENTIAL FUNCTIONS:

• Assist in the day-to-day operations of the Office of Human Resources.
• Process employee paperwork and enter into Banner and other systems.
• Set up and maintain personnel files; maintain the security and confidentiality of all personnel information, files, and documents.
• Assist in the recruitment and selection process; prepare and distribute job announcements and advertisements, maintain applicant database, prepare related correspondence and documents.
• Prepare letters of appointment for all administrators, faculty, and staff.
• Maintain a database of all College employees.
• Maintain and update employee salary data, including experience and step placement.
• Work closely with payroll office staff to ensure timely and accurate information processing.
• Coordinate and assist in the development of reports and documents using word processing, spreadsheets, and desktop publishing software.
• Assist in responding to employment inquiries by phone and in writing.
• Serve as liaison between the Director of Human Resources and other College and community personnel.
• Assist with employee orientation, training, and professional development.
• Maintain and update the Employee Handbook.
• Exhibit initiative to pursue and learn additional tasks as needed.
• Enhance professional knowledge and skills through professional development and continuing education.
• Comply with all policies of the Alabama Community College System and the College.
• Perform other related duties as assigned.
• The intent of this job description is to provide a representative summary of the essential functions that will be required of positions given this title and should not be construed as a declaration of specific duties and responsibilities of any particular position. Employees will be assigned specific job-related duties through their hiring departments. Specific job-related duties assigned by hiring departments shall be consistent with the representative essential functions listed above and shall not be construed as expanding a particular position's role, scope, FLSA status, or grade.

Qualifications

REQUIRED QUALIFICATIONS:

• Bachelor's Degree in Human Resources, Business Administration, or a closely related field from a regionally accredited institution required.
• Five (5) years of full-time work experience in a professional office environment required.
• Knowledge of administrative and office procedures and systems such as work flow, file/records management, forms design, and other office procedures and terminology.
• Knowledge of principles and procedures for personnel classifications and compensation, employee relations, and personnel information.
• Excellent communication, interpersonal, and time management skills.
• Attention to detail and accuracy of work; ability to multi-task and handle various situations in a professional manner; establish priorities and use critical thinking skills.
• Ability to work efficiently and effectively with Microsoft Office Suite (Word, Access, Excel).
• Ability to compose and prepare accurate reports, records, and correspondence.
• Ability to establish and maintain effective working relationships with other employees and the public.

Application Procedures/Additional Information

APPLICATION PROCEDURE:

Only complete application packages will be given consideration for employment. Complete package consists of (a) Gadsden State Community College application, (b) letter of interest, (c) current resume, and (d) copies of transcripts of postsecondary education. Application materials must provide documentation that the applicant meets all minimum qualifications.

APPLICATIONS MUST BE FILED ONLINE AT:

IF AT ANY POINT YOU HAVE PROBLEMS COMPLETING YOUR APPLICATION, CONTACT THE HUMAN RESOURCES DEPARTMENT AT GADSDEN STATE (...)

Please Note:

• ALL APPLICATION MATERIALS MUST BE ELECTRONIC- It is recommended that you have digital (such as pdf) copies of your cover letter, resume, employment verification documents (if applicable), ALL required transcripts, and any other document identified in the vacancy announcement ready when you begin the on-line application process. You will be given the opportunity to upload these during the process.
• When you finish the steps to apply, you will receive an on-screen notice that you have successfully applied. HOWEVER, this notice does not mean your application materials are complete in accordance with the vacancy announcement. All correspondence with applicants regarding the College's search process will be sent via e-mail.

If you need technical assistance, such as resetting your password or browser access issues after reviewing the instructions, please contact:

NEOGOV Customer Service: Monday-Friday 8:00 am - 5:00 pm PST ...

Applicants must adhere to the College's prescribed interview schedule and must travel at their own expense. Application materials are considered privileged and confidential and will be used for employment purposes only.

Gadsden State Community College is an equal opportunity employer. It is the official policy of the Alabama Community College System, including postsecondary institutions under the control of the Board of Trustees, that no person in Alabama shall, on the grounds of race, color, disability, sex, religion, creed, national origin, age, or other classification protected by Federal or State law, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program, activity or employment. Gadsden State will make reasonable accommodations for qualified disabled applicants or employees. More than one position in the same job classification may be filled from the applicants for this position should another vacancy occur during the search process. The College reserves the right to withdraw this job announcement at any time prior to the awarding. Any offer of employment is contingent upon a satisfactory criminal background investigation. This employer participates in E-Verify.