Legal Office Administrator

Legal Office Administrator Salt River Pima-Maricopa Indian Community - 2.2 Scottsdale, AZ Job Details Full-time $79,257 - $108,982 a year 1 hour ago Benefits Wellness program Health savings account AD&D insurance Paid holidays Health insurance Dental insurance 401(k) Flexible spending account Employee assistance program Vision insurance 401(k) matching Loan forgiveness Life insurance Qualifications Staff supervision Employee relationship building Law office Full Job Description Definition Under the general supervision of the Managing Attorney, this position manages and coordinates the administrative, clerical, and legal support operations of the office. This position supervises administrative staff, providing high-level legal secretarial and technical support to attorneys and advocates. Prepares and processes legal documents, oversees office systems and supports workflow, ensuring compliance with legal and administrative procedures. Supports budget and reporting functions and delivers professional customer service to clients, visitors, and other departments. This position is treated as an FLSA-Exempt position. Essential Functions: (Essential functions, may vary among positions, but may include the following tasks, knowledge, abilities, skills, and other characteristics. This list of tasks is ILLUSTRATIVE ONLY and is not intended to be a comprehensive listing of tasks performed by all positions in this classification.) Examples of Tasks Legal Support & Case Administration 1. Prepares, formats, and processes a variety of legal documents including motions, subpoenas, pleadings, petitions, transactional documents, and other court filings. 2. Supports attorneys and advocates with litigation coordination, document preparation, calendaring, and case management. 3. Maintains legal files, ensuring accuracy, confidentiality, and proper retention. 4. Maintains strict confidentiality of client information and ensures compliance with Rules of Professional Conduct ethical standards. 5. Utilizes legal software, case management systems, document management tools and provides notary services. Office Administration & Operations Management 6. Manages the day-to-day operations of the office including supplies, equipment, facilities, reception and workflow and assists with handling customer service questions or concerns. 7. Develops, implements, and evaluates office procedures, policies, and operational systems. 8. Establishes and maintains centralized filing and records systems. 9. Prepares a variety of reports, correspondence, memos, and other office documentation. 10. Answers multi-line phone system, routes call to appropriate staff, takes messages and provides basic program and appointment information. 11. Greets clients and visitors, checks them in for appointments and ensures they are directed appropriately. 12. Manages all external service contracts for conflict counsel, experts, investigators, mediators, etc., ensuring proper tracking and compliance with office and Community expectations. 13. Processes, verifies, and tracks all external service contract invoices and payment authorizations. 14. Supports budget preparation and monitoring; assists with monthly, quarterly, and annual reports. Supervision & Leadership 15. Supervises and trains secretarial and clerical staff in filing, documentation, calendaring, legal file preparation, customer service, and administrative procedures. 16. Assigns, reviews and evaluates the work of administrative staff; conducts timely performance appraisals. 17. Ensures coverage of clerical and administrative duties during absences or staff shortages. 18. Maintains staff schedules, timesheets, payroll documents, and personnel records. 19. Provides guidance to staff regarding assignments, policies, confidentiality, requirements, and personnel issues. 20. Provides input with budgeting, procurement, and inventory control. 21. Performs special assignments and other job-related duties as required. Knowledge, Abilities, Skills and Other Characteristics: Knowledge of legal terminology, documents, formats, and procedures. Knowledge of office management practices, administrative procedures, and records systems. Knowledge of court filing practices and the sequence of legal actions. Knowledge of case management and law office software. Knowledge of customer service principles and techniques. Knowledge of principles and practices of supervision, training, and performance evaluation. Knowledge of history and customs of SRPMIC. Knowledge of confidentiality standards and handling of sensitive information. Skill in preparing, formatting, and processing complex legal documents. Skill in operating a variety of standard office equipment and computer applications. Skill in managing multiple assignments, deadlines, and priorities. Skill in supervising, training, and evaluating administrative staff. Skill in communicating clearly and professionally with individuals of diverse backgrounds. Skill in analyzing workflows and recommending process improvements. Skill in providing high-level customer service in a professional environment. Ability to follow complex oral and written instructions. Ability to prepare correspondence using correct grammar, punctuation, and formatting. Ability to establish and maintain effective working relationships with staff, clients, and other departments. Ability to organize multiple priorities and meet frequent deadlines. Minimum Qualifications Education & Experience: Bachelor's degree in legal studies, office administration, paralegal studies or related field. Minimum of three (3) years of legal office experience. Paralegal or Legal Secretary training may substitute for a portion of required experience. One (1) year of supervisory or lead experience required. Equivalency : Any equivalent combination of experience and education that will allow the applicant to satisfactorily perform the duties of the job may be considered when filling the position. Underfill Eligibility: An enrolled Community Member whom closely qualifies for the minimum qualifications for a position may be considered for employment under SRPMIC Policy 2-19, Underfill. Special Requirements Prior to hire as an employee, applicants will be subject to drug and alcohol testing. Will be required to pass a pre-employment background/fingerprint check. Employees are subject to random drug and alcohol testing. "SRPMIC is an Equal Opportunity/Affirmative Action Employer" Preference will be given to a qualified : Community Member Veteran, Community Member, Spouse of Community Member, qualified Native American, and then other qualified candidate. In order to obtain preference, the following is required: 1) Qualified Community Member Veteran (DD-214) will be required at the time of application submission 2) Qualified Community Member (must provide Tribal I.D at time of application submission),3) Spouse of a Community Member (Marriage License/certificate and spouse Tribal ID or CIB is required at time of application submission), and 4) Native American (Tribal ID or CIB required at time of application submission). Documents may be submitted by one of the following methods: 1) attach to application 2) fax ... 3) mail or hand deliver to Human Resources. Documentation must be received by position closing date. The IHS/BIA Form-4432 is not accepted . Your Tribal ID/CIB must be submitted to HR-Recruitment-Two Waters. Salt River Pima-Maricopa Indian Community Employee Benefits Overview Salt River Pima-Maricopa Indian Community (SRPMIC) is committed to supporting the health, well-being, and financial security of our employees. We offer a comprehensive benefits package to employees, designed to enhance your quality of life both at work and at home. Below is a summary of the benefits available to SRPMIC employees. Plan details and eligibility requirements are provided upon hire and are subject to change. Health Care Benefits SRPMIC provides medical, dental, vision, and life insurance coverage for all regular full-time employees enrolled in standard plans. These benefits represent a significant part of your total compensation. Medical : Choose from three plan options to fit your needsthe Low Deductible Plan, the Mid-Deductible Plan, and the High Deductible Health Plan (HDHP) with a Health Savings Account (HSA). As a self-funded plan, SRPMIC directly covers the cost of medical, pharmacy, dental, and vision services for all participants. Dental : Enjoy nationwide access to the Humana Dental PPO/Traditional Preferred network, offering flexibility and choice in selecting dental care providers. Vision : Coverage is provided through Davis Vision, including eye exams, lenses, frames, and contact lenses. Members also benefit from discounted rates on additional eyewear and services. Life Insurance : All eligible employees are automatically enrolled in a fully paid basic term life insurance policy with a matching accidental death benefit. Retirement Plans SRPMIC supports your long-term financial goals through multiple retirement plan options: 401(k) and Roth Plans : Eligible employees can participate in both pre-tax and post-tax retirement savings plans. SRPMIC contributes 5% of your compensation to the pre-tax 401(k) and matches up to 3% of your salary deferral contributions. Public Safety Personnel Retirement System (PSPRS): Available to eligible certified police officers and firefighters. Arizona State Retirement System (ASRS): Available to Salt River School educators. Health Reimbursement Arrangement (HRA): A retiree HRA with Health Equity, which is a tax-advantaged employer-funded account that retired employees (Age 55+) can use for qualified medical expenses, including some premiums, and out-of-pocket expenses such as copays and deductibles. Paid Leave & Holidays Annual & Sick Leave: Employees accrue separate balances for sick and annual leave each pay period. Sick leave may be used for personal or family illness and medical appointments, while annual leave covers vacation or personal time. Holidays: SRPMIC observes 15 paid holidays each year, including two discretionary holidays and one day of birthday leave. Other SRPMIC Paid Benefits Short-Term Disability Long-Term Disability Employee Assistance Program (EAP) SRPMIC offers a confidential Employee Assistance Program through SupportLinc, available at no cost to employees, their dependents, and household members. Additional Voluntary Benefits WellPath Wellness Program: A voluntary wellness initiative that encourages healthy living and rewards participation with incentives. Available to all employees and their dependents. Flexible Spending Accounts (FSA ): Administered by HealthEquity, FSAs allow you to pay for eligible health and dependent care expenses with pre-tax dollars. Health Savings Account (HSA): Available to employees enrolled in the HDHP. Supplemental Life & AD&D Insurance: Employees may purchase additional life and accidental death coverage for themselves and their dependents. Public Service Loan Forgiveness (PSLF): SRPMIC is a qualified employer under the PSLF program. Employees may be eligible for federal student loan forgiveness. At SRPMIC, we value our employees and are proud to offer benefits that support your health, well-being, and future.