HR Specialist I

About This Role

The HR Specialist I will oversee human resource activities relating to recruitment, hiring, separations, student personnel actions, time & leave, etc. for assigned department(s) within the College of Agriculture Business Services unit. Provide smooth workflow, uninterrupted services, and process improvements for HR areas. Below are some of the duties required, additional HR duties may be assigned as needed.

Duties/Responsibilities:

• Develop and maintain up to date knowledge of the University regulations for recruitments, compensation and HR actions. Conduct recruitments for vacant positions.

• Complete and process appointment paperwork and personnel transactions.

• Manage orientation of these new employees at time of hire. (New hire tasks, onboarding, goalsetting, and 30/60/90-day reviews)

• Provide guidance and assistance to supervisors and employees on K-State guidelines for employment and benefits.

• Conduct off-boarding of separating employees.

• Maintain data in personnel database system and HR archive files.

• Develop and maintain a detailed handbook of policy and procedures for assigned unit(s).

• Complete annual key inventories, the annual space inventories, and track department space availability.

• Complete offer letters, international assistantship forms, background checks, and visa work permits.

• Complete tuition reimbursements (or Tuition in Lieu of Salary) and tuition waivers.

• Process payroll activities for departmental employees including time and leave entry/corrections and management of FMLA, parental leave, and other leave program paperwork as necessary.

• Maintain leave accrual records and train department employees in the use of Self Service in

PeopleSoft.

• Setup and maintain payroll funding for employees. Complete payroll transfer paperwork to

correct funding errors.

About Us

We're proud to be recognized as one of the nation's top ag schools. It's an outgrowth of our dedication to advancing the science of agriculture and the art of teaching. Our faculty truly care about students, colleagues and the world we serve. Every day, we put our hands and minds together to work on better ways to achieve sustainability, feed billions, build agribusinesses and improve lives with thoughtful, well-researched use of plants, animals, numbers and words. Visit our website to learn more,

Worksite Description

This position is On-site.

All employees must reside in the United States when they begin working to comply with state law. K-State is unable to provide remote or hybrid work opportunities for residents of the state of Idaho.

What You'll Need to Succeed

Minimum Qualifications:

• Requires a high school diploma and two years of relevant experience.

Preferred Qualifications:

• Experience with recruitments, hiring, or separation.
• Experience with K-State or higher ed HR processes and paperwork.
• Computer proficiency/ability to learn new systems. This position uses the Microsoft office suite, and HR systems such as PageUp, ADP, and PeopleSoft HRIS.
• Ability to learn quickly, determine priorities, meet deadlines, take initiative, work independently and perform highly detailed tasks.
• Experience responding to clients in a friendly and effective manner.
• Strong written and verbal communication skills.
• Strong attention to detail and ability to communicate with team members
• Higher Education degree in human resource management or business field

Sponsorship eligibility:

Candidates must be legally authorized to work in the U.S. on an ongoing basis without sponsorship

How to Apply

Please submit the following documents:

• Resume
• Cover letter
• Contact information for three professional references

Application Window

Applications close on: June 12, 2026

Anticipated Hiring Pay Range

$35,000-$43,000 ($16.83-$20.67 hourly)

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Why Join Us:

Kansas State University offers a supportive and inclusive community, dedicated to your professional growth. While specific benefits may vary by position, many roles come with comprehensive packages that support your well-being and work-life balance, including health and life insurance, retirement plans, and generous paid time off. To learn more about benefits that are available for various positions, visit our benefits overview page.

Work Authorization and Sponsorship:

Employees must be authorized to work in the United States at the time of employment. International candidates who require employer-sponsored work authorization are welcome to apply. Eligibility for visa sponsorship depends on several factors, including but not limited to, the job's occupational requirements, specific duties, wage level, the candidate's qualifications (such as degree field) and available departmental resources. As a result, not all positions or applicants will be eligible for sponsorship.

Equal Employment Opportunity:

Kansas State University is an Equal Opportunity Employer. All applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender, gender identity, age, national origin, disability or status as a protected veteran.

Remote and Hybrid work options:

Some positions are eligible for remote or hybrid working arrangements. An employee who is working in a remote or hybrid capacity for K-State must reside within the United States in order to comply with all federal and state laws, filings, or tax requirements. Remote and hybrid work arrangements are not available for anyone who resides in the state of Idaho.

Relocation to Kansas:

Kansas participates in the MakeMyMove program, which connects eligible newcomers with participating communities offering financial incentives, housing support, and local perks to help make your move easier and more rewarding. If relocating from outside of Kansas you can visit the site to apply online for the program incentives.

Background Screening Statement:

Upon acceptance of a contingent offer of employment, a candidate may be subject to a background check per K-State's background check policy.

Interview Preferences:

Kansas State University honors interview preferences for qualified applicants who are veterans or individuals with disabilities. Eligible applicants who meet the minimum qualifications, submit all required application materials, and submit required preference documentation by the closing date on the job advertisement will be granted a first-level interview.

The disability and veteran interview preferences do not apply to student employment positions, temporary positions, athletics positions, academic and administrative department heads*, positions that require licensure as a physician, and positions that require that the employee be admitted to practice law in Kansas.

• Heads of Departments refers to any individual holding a primary leadership role responsible for the overall strategic direction, management and operational oversight of a recognized academic or administrative unit within the university.

To learn more about interview preferences at K-State, please visit our interview preferences page.