Human Resources Assistant / Scheduler

Overview:
Draper is an independent, nonprofit research and development company headquartered in Cambridge, MA. The 2,000+ employees of Draper tackle important national challenges with a promise of delivering successful and usable solutions. From military defense and space exploration to biomedical engineering, lives often depend on the solutions we provide. Our multidisciplinary teams of engineers and scientists work in a collaborative environment that inspires the cross-fertilization of ideas necessary for true innovation. For more information about Draper, visit www.draper.com.

Job Description Summary:The HR Assistant/Scheduler coordinates the scheduling of interviews as part of the hiring process by managing calendars, scheduling in-person and/or virtual interviews between candidates and hiring teams, sending confirmations and coordinating travel/expenses when applicable. They maintain Workday records, handle rescheduling, and ensure a positive candidate experience.

This role will be hybrid with 3 days a week in the Cambridge office.

Job Description:
Duties/Responsibilities
Coordinate and schedule phone screens and interviews (phone, virtual, and in-person) for candidates.
Secure interview space for in-person interviews and leverage MS Teams for virtual interviews.
Partner closely with Recruiters, Hiring Managers, and other stakeholders to align schedules and confirm interview logistics.
Communicate clearly and professionally with candidates, ensuring they have the information they need to navigate the interview process.
Utilize Workday ATS and internal tools to manage and track interview schedules and communications.
Maintain data accuracy within Workday when scheduling interviews.
Anticipate and resolve scheduling conflicts and changes quickly and efficiently.
Provide timely updates and confirmations to all stakeholders.
Ensure a consistently positive candidate experience.
Support administrative aspects of the interview process, including calendar management, travel coordination for non-local candidates, expense processing post interview and follow-up communications.

Skills/Abilities
Exceptional attention to detail and ability to prioritize and handle multiple tasks in a fast-paced environment
Excellent customer service skills
Ability to communicate professionally with all levels of employees
Ability to handle confidential information
Self-motivated, well-organized and detail-oriented
Tech Savvy: ability to move quickly between platforms and manage multiple systems at once (Teams, Outlook, Workday, etc.)
Excellent written and oral... For full info follow application link.

Draper is committed to creating a diverse environment and is proud to be an affirmative action and equal opportunity employer. We understand the value of diversity and its impact on a high-performance culture. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity, national origin, veteran status, or genetic information.